Assistant - Strategy & Logistics

Our public school students need your expertise, passion and leadership.
We are looking for highly motivated and skilled talent to join our team at District of Columbia Public Schools (DCPS). We seek individuals who are passionate about transforming the DC school system and making a significant difference in the lives of public school students, parents, principals, teachers, and central office employees.
DCPS serves 45,000 students in the nation’s capital through the efforts of approximately 4,000 educators in 111 schools. As part of a comprehensive reform effort to become the preeminent urban school system in America, DCPS intends to have the highest-performing, best paid, most satisfied, and most honored educator force in the nation and a distinctive central office staff whose work supports and drives instructional excellence and significant achievement gains for DCPS students.


Position Overview
Beginning in the 2014-15 school year, DCPS piloted a dramatically new approach to supporting school logistics and operations, with a school-based Director or Manager. Nine DCPS schools were selected to participate in this highly selective pilot during its inaugural year, and because of the overall success, we will be expanding this new work across the district.

Based on the approach to school operations implemented in the highest-performing charter and district schools across the country, the Assistant, Strategy & Logistics will be part of a newly-formed school-based team charged with ensuring that all school operations are high-functioning.

The primary responsibility of the Assistant, Strategy & Logistics is to ensure a welcoming and efficient main office. S/he maintains the school’s administrative systems and routines and also is the main point of contact for all external parties arriving at the school. In collaboration with the Director, Strategy & Logistics, the Assistant also will support a wide-range of operational functions, from finance and student data systems, to facilities and supplies.

The Assistant, Strategy & Logistics must be able to communicate effectively with students, teachers, families, visitors, and community partners. The ideal candidate is entrepreneurial, extremely organized, creative and solutions-oriented, systematic, and committed to these goals.

The Assistant, Strategy & Logistics will report to the Director, Strategy & Logistics, except in schools with fewer than 450 students and there is no Director. In this case the Assistant, Strategy & Logistics will report to the Manager, Strategy & Logistics.


Essential Duties and Responsibilities

The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties, and/or skills required. Other duties may be assigned.

Communications

• Helps ensure an orderly, responsive, and friendly school.
• Greets and documents all visitors.
• Responds to concerns from students, families, and colleagues promptly and effectively.
• Manages phones, including answering calls, re-directing calls, taking messages, placing calls, and creating school announcements.
• Manages mail, including distributing received mail and making mail drops.

Student Information Systems

• Assists with the student enrollment process.
• Assists with systems for tracking student attendance.
• Manages the collection and maintenance of student, personnel, and school information (e.g., receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, and keeping records current).
• Processes student applications.
• Assists the attendance compliance team.
• Ensures that student attendance compliance documents (such as SST & Court Referral documents) are accurate and up to date.

School Events

• Assists with logistics and preparations for school events and activities as needed (e.g., making photocopies, setting up for events, and making phone calls to confirm attendance).
• Participates actively when needed in faculty meetings and other meetings.

Finance and Purchasing

Assists with on-site components of school financial systems, such as purchase orders, payroll records, and financial forms.

Overall School Functioning

• Assists with school maintenance and supply systems.
• Completes all necessary duties for the successful and orderly functioning of the school (e.g., hallway supervision, arrival/departure transitions, and participation in field trips) and other such duties as assigned by the Director and/or Manager, Strategy & Logistics.

As necessary, assists with duties related to:

• Technology
• Facilities and property
• Human resources management
• Food and transportation
• Regulations and reporting
• Scheduling
• External relations
• Student recruitment
• Health and safety

Please note: This position is not required to conduct home visits.

Qualifications

• High school diploma or equivalent.
• Previous exposure to or experience in the education sector a plus.
• Experience working in an office environment.
• Proficiency in Microsoft Office and typing.

DCPS Values

• STUDENTS FIRST : We recognize students as whole children and put their needs first in everything we do.
• COURAGE : We have the audacity to learn from our successes and failures, to try new things, and to lead the nation as a proof point of PK-12 success.
• EQUITY : We work proactively to eliminate opportunity gaps by interrupting institutional bias and investing in effective strategies to ensure every student succeeds.
• EXCELLENCE : We work with integrity and hold ourselves accountable for exemplary outcomes, service, and interactions.
• TEAMWORK : We recognize that our greatest asset is our collective vision and ability to work collaboratively and authentically.
• JOY : We enjoy our collective work and will enthusiastically celebrate our success and each other.