Administrative Assistant

Job Description

Job Description

Job Posting Title

Administrative Assistant

Applicants must be authorized to work lawfully in the United States for NCCPA as NCCPA will not sponsor or take over sponsorship of employment visas.

Job Description

As the Administrative Assistant , you will supports the work of NCCPA and nccPA Health Foundation Board of Directors, NCCPA Executives and nccPA Health Foundation Managing Director and work with the Senior Manager of Governance and Executive Services to cultivate a positive, effective professional relationship with Board members and other key volunteers in support of NCCPA and nccPA Health Foundation’s knowledge-based governance model and the appropriate delineation of Board / staff roles.

Reports To : Senior Manager of Governance and Executive Services

Who We Are : National Commission on Certification of Physician Assistants (NCCPA) is the only certifying organization for physician assistants in the United States. Established as a not-for-profit organization in 1974, we are dedicated to assuring the public that board certified PAs meet established standards of clinical knowledge and cognitive skills upon entry into practice and throughout their careers. All U.S. states, the District of Columbia and the U.S. territories have decided to rely on NCCPA certification as one of the criteria for licensure or regulation of PAs.

Location : NCCPA is a hybrid work environment with our headquarters located in Johns Creek, Georgia. NCCPA has determined that the telecommuting status of this position is hybrid, which means that employees in hybrid positions are allowed to split their work hours between working remotely and working onsite at the NCCPA headquarters. The duties of this position require that the candidate report on-site to the Johns Creek headquarters, at minimum, on a weekly basis and live within the commutable distance. NCCPA has defined commutable distance as within the State of Georgia and within 85 miles of ground transportation, one-way between an employee’s primary residence and the NCCPA headquarters in Johns Creek, Georgia.

As a matter of policy, NCCPA restricts remote positions to those in which the employee’s home office location in a U.S. jurisdiction in the Eastern or Central time zones.

Why Work at NCCPA : We get to do meaningful work every day, and we enjoy working and having fun together! No wonder we’ve been ranked #5 out of 62 small businesses in the metro Atlanta area by the Atlanta Journal Constitution's 2025 Top Workplaces in the Region.

How Will You Make a Difference? You will…

• Assists with handling arrangements for quarterly Board, committee meetings and other meetings of Board members throughout the year, including annual leadership training for the Board Chair.
• Assists with the distribution of meeting materials for Board meetings, Board calls, and other meetings, in the designated Board management platform or by other means.
• Records outcomes and assignments from quarterly meetings of NCCPA’s Board, including but not limited to the production of Board meeting summaries, updates and minutes with the Board Secretary and Governance Administrator.
• Meets with the Governance and Executive Services Department regarding quarterly NCCPA Board, nccPA Health Foundation Board and committee meeting logistics.
• Participates in weekly (or as required to meet business needs) onsite meetings with the Governance & Executive Services team.
• Responds to the Contact Us and Grants email boxes.
• Manages complete grant cycle from application through final reporting for year-round grants with growth to include the annual cycle Kathy J. Pedersen Grant to Promote Equitable Care.
• Maintains databases to track and enhance grant processes, programs, and impact.
• Supports the new Board members orientation and transition to board service, including collecting individual attestations and onboarding processes.
• Format documents prepared by others for consistency with those produced by the Governance and Executive Services department.
• Organizes official records and files related to NCCPA’s governance activities.
• Responsible for maintaining files of NCCPA’s official minutes, bylaws, governing policies, and other governing documents on the Shared server drive (S), with relevant.
• Submits invoices and receipts using applicable accounting software.
• Creates expense reports for the President / CEO for submission to the Senior Manager for Board Treasurer approval and processing.
• Reviews Board member expense reports for accuracy, codes appropriately and discusses any concerns with Governance Administrator and Senior Manager of Governance and Executive Services.
• Complete other duties as required in support of effective Board and Committee work and relations.

Hard Skills You Will Have

Soft Skills You Will Bring

Extra Skills You Can Bring Along

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

NCCPA is committed to the full inclusion of all qualified individuals. In keeping with our commitment, NCCPA will take steps to assure that individuals with disabilities are provided reasonable accommodations. If a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and / or to receive all other benefits and privileges of employment, please contact Human Resources at 678-417-8589.