Administrative Assistant III - HR Support

Job Title : Administrative Assistant III-Support

Wage / Hour Status : Nonexempt

Pay Group : P20 Salary Plan

Primary Purpose : Provide administrative support to the Human Resources department. Process volunteer applications, archiving separating employees, maintaining personnel files, and preparing requisitions.

Qualifications

Education / Certification / Experience :

Graduation from an accredited high school or achievement of a General Education Diploma (GED).

Five years of full-time, wage-earning general clerical, secretarial, or administrative support experience.

Experience within Human Resources preferred.

This position requires personal technology that will enable the completion of job duties and responsibilities when working remotely.

Special Knowledge / Skills :

Skill to communicate ideas and instructions clearly and concisely.

Skill in the use of computers and peripheral equipment.

Skill in the use of Microsoft Office Suite to include Word, Excel, PowerPoint, and Outlook.

Skill to develop, organize and maintain files, data, and correspondence.

Major Responsibilities and Duties :

1. Perform receptionist duties for the WSD administration building, take reliable messages, and route calls to appropriate staff or department.

2. Maintain and update personnel files timely.

3. Archive files for separating employees.

4. Process new volunteer applications and collaborate with Library Services to ensure all applications are processed in a timely manner.

5. Perform NCIC / TCIC background clearances for volunteers.

6. Assist with selections process when needed.

7. Coordinate meetings, activities, conferences, and trainings, and prepare related materials and attendance records.

8. Compile and edit data. Prepare, edit, and distribute correspondence, reports, forms and documents.

9. Prepare requisitions, department travel vouchers, and maintain sufficient office supplies for Human Resources.

10. Perform other duties as assigned.

Policy, reports, and Law :

11. Maintain confidentiality in handling sensitive information received in the performance of the job duties.

12. Perform duties in a professional manner through daily, punctual attendance at location of work assignment.

13. Follow Windham School District policies and procedures in completing assigned job duties.

14. Execute duties in a professional, ethical and responsible manner as defined in 19 TAC Chapter 247, Code of Ethics and Standard Practices for Texas Educators.

Supervisor Responsibilities : None

Working Conditions

Additional Requirements With or Without Reasonable Accommodation

Mental Demands :

Ability to communicate (verbal and written), ability to instruct, ability to speak, ability to reason, ability to compile data, ability to interpret policy, ability to interpret procedures and data, ability to concentrate, ability to memorize, ability to alphabetize, ability to understand verbal and written instructions, ability to organize, ability to analyze, ability to maintain emotional control, ability to maintain confidentiality, ability to work with frequent interruptions.

Physical Demands :

Ability to perform full duties of position, lift and carry up to 30 pounds, walking, sitting, standing, climbing stairs and ramps, kneeling, stooping, reaching, hearing (with aid), visual acuity, speaking, travel by car, van, or airplane, driving of car / van, distinguishing colors, occasional prolonged and irregular work hours.

Environmental Demands :

Work inside and outside, noise, radiant / electrical energy, work alone, work with others, around machines with moving parts and objects, possible exposure to microwaves in use, exposure to hot and cold temperatures, exposure to dust and cleaning chemicals.

• The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.