Administrative Assistant IV
O2EPCM, Inc. dba O2 Engineering, Projects & Construction ManagementLos Angeles, CA, US13 days ago
Job type
- Full-time
Job descriptionPrepare written materials and correspondence. Manage calendars for project supervisors and inspection staff. Coordinate meetings, prepare agendas, and take meeting minutes. Copy and scan documents as needed. Maintain project logs and documentation. Handle phone calls, greet visitors, and assist them. Support communication with project supervisors and inspection staff for document control. Track financial documents for budgeting. Manage office duties and support inspection staff, including office supplies. Serve as a liaison between inspectors and project management / document control. Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings. Organize filing systems from pre-construction to project close-out. Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements. Knowledge of Project Management Information Software used for inspection / document control (i.e. PM Web, Adobe Pro, Bluebeam, etc.). Proficient in Microsoft Office and management software to create logs and charts (Excel, Word, PowerPoint, SharePoint, etc.). 10 years or more experience as an administrative assistant Collaborate well with others and report directly to SCI & PCI inspectors. Write and communicate clearly. Provide accurate and timely reporting and suggest improvements. Strong organizational skills in a fast-paced environment. Experience with LAWA is preferred for interacting with LAWA, City departments, contractors, and airlines Post-Secondary Education May assume other duties as required / needed Maybe required to work various shifts as needed The candidate should pass the federal background check and LAWA Badge will be required Most updated resume Certifications or Licenses obtained 3-4 Professional References Project List with values, dates, and company of any projects worked 100% paid base coverage (Health, Vision, & Dental insurance). 401(k) Paid Holidays Paid Sick Paid Vacation EAP - Employee Assistance Program
Job Description
Job Description
O2EPCM, Inc. is a prominent award-winning experienced firm providing Professional, Technical, Consulting and Management Services in the Planning, Design, Engineering and Construction Industry to Local, State, Federal Government Agencies, Utility Companies and Private Clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects.
Employee Benefits :
- 100% paid base coverage (Health, Vision, & Dental insurance).
- 401(k)
- Paid Holidays
- Paid Sick
- Paid Vacation
- EAP - Employee Assistance Program
O2EPCM, Inc. https : / / o2epcm.com /
Position : Administrative Assistant IV
Salary Range : $75,000 - $81,000
Location : Onsite (Los Angeles, CA)
Type : Full-Time
Position Description Summary
The Administrative Assistant IV will provide comprehensive administrative support to the project supervisors and inspection staff. This role requires a high level of organization, communication, and proficiency in Microsoft programs to ensure efficient and effective operations.
Essential Job Duties
Hardware / Software Knowledge
Professional Experience Level / Other Qualifications
Education / Training
Element-Specific Requirements / Notes
Please note, if you move forward in the submission process, you will be asked to provide the following below.
O2EPCM, Inc. is a prominent award-winning experienced firm providing Professional, Technical, Consulting and Management Services in the Planning, Design, Engineering and Construction Industry to Local, State, Federal Government Agencies, Utility Companies and Private Clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects.
Employee Benefits :
O2EPCM, Inc. https : / / o2epcm.com /
NO PER DIEM. These are W2, long-term jobs with full benefits. NO relocation packages.
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Administrative Assistant Iv • Los Angeles, CA, US
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