Administrative Assistant IV-SOM

Administrative Assistant IV-SOM

Provides administrative and operational clerical support to department managers and / or staff. Responsibilities may include answering phones and relaying messages / information to both departmental staff and callers; scheduling / calendaring meetings and conferences; maintaining filing systems; ordering / stocking office supplies; opening / sorting mail. Types / proofreads / composes correspondence; creates graphs and presentations; researches issues as needed.

Essential Responsibilities :

• Provides more complex administrative support and project coordination for the department head, managers, and / or staff members to include the following : Answers phones, screens calls, takes messages, and routes to appropriate members / staff. Greets KP visitors or outside vendors. May monitor and / or respond to routine email / inquires for others.
• Manages multiple calendars and schedules / plans meetings. Arranges special events requiring solid understanding of event planning and coordination. Makes travel arrangements for the department head and / or staff members.
• Coordinates project proposals and recommends updates to department documents.
• Writes complex and detailed correspondence for senior managers / directors using KP knowledge and business acumen; independently updates department documents as needed.
• Monitors and identifies administrative budget issues to include billing and payment authorization for planned expenses and special events; handles recharges across business units. Manages expense reports through Concur.
• Interacts daily with KP employees across multiple organizations, as well as external representatives, to discuss administrative and standard business processes.
• Coordinates administrative workflow of the department; recommends new processes as needed.
• Performs other department specific duties as assigned.

Basic Qualifications :

Education :

License, Certification, Registration :

Additional Requirements :

Preferred Qualifications :