Fiscal / Administrative Assistant

Fiscal / Administrative Assistant

Office / On-site

Location Bridgeport, CT

Salary $65,979 - $83,953 / year (New State employees start at the minimum of the range.)

Job Type Open to the Public

Close Date 11 / 3 / 2025 11 : 59 : 00 PM

The State of Connecticut, Connecticut Technical Education and Career System (CTECS) is accepting applications for one (1) full-time Fiscal Administrative Assistant position located at Bullard-Havens Technical High School in Bridgeport, CT.

Position Highlights :

Full-time | Year-round position

Monday - Friday | 7 : 00 am - 3 : 30 pm

In your role as a Fiscal Administrative Assistant, you will have the opportunity to :

• Perform paraprofessional level work in fiscal and administrative activities;
• Independently perform bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts;
• Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities;
• Prepare simple financial statements and assist in preparation of complex financial statements;
• Calculate rates involving complex arithmetical formulas;
• Gather and consolidate payroll and expenditure data for budget preparation;
• Ensure that expenditures plus encumbrances are within appropriation limits;
• Review routine expenditures for compliance with itemized budgets;
• Utilize EDP systems for financial records and reports;
• Independently perform purchasing functions including preparing and processing purchase orders and requisitions, authorize routine purchase orders and prepare requests for proposals;
• Independently prepare renewal or new contracts based on awards;
• Ensure routine payments are in compliance with contract provisions;
• Perform related duties as required.

Our Vision : We envision CTECS as the primary pipeline for Connecticut's skilled labor workforce.

Our Mission : Through exemplary trade and academic programming, CTECS prepares trade-bound students to meet the skilled workforce needs in Connecticut. For over 100 years, the Connecticut Technical Education and Career System (CTECS) has been the leading force in Career Technical Education (CTE) in the State of Connecticut; preparing students to meet the skilled workforce needs of employers. CTECS operates 17 diploma-granting technical high schools, one technical education center, and two airframe mechanics and aircraft maintenance programs. CTECS serves approximately 11,200 full-time high school students across 31 in-demand CTE programs, providing hands-on training in state-of-the-art classrooms designed to mirror real-world workplaces. Students follow a unique schedule alternating between career and technical education and traditional academics, ensuring they graduate with the knowledge and skills needed for success. Graduates earn a Connecticut high school diploma, CTE certificate in their field of study, and multiple stackable credentials giving them the "competitive edge." These credentials include but are not limited to state occupational licensure, national technical skill competency certifications, and industry-recognized credentialing. Many students secure job placements before graduation, while others continue their education at colleges, universities, or registered apprenticeships. About Bullard-Havens Technical High School : Bullard-Havens Technical High School is located in Bridgeport, Connecticut. We have approximately 800 students from five towns. We enroll grades 9-12, and also offer adult education.

Our academic program is competitive and comprehensive. Students must take courses, but also have the opportunity to add electives to fulfill their credit requirements. In their junior year, students also have the ability to take advantage of our Work-Based Learning program, where they can earn credit while working during the school day in their trade.

Selection Plan

FOR ASSISTANCE IN APPLYING :

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process.

BEFORE YOU APPLY :

Meet Minimum Qualifications : Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.

Educational Credits : List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.

Resume Policy : Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include : a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.

Preferred Shift / Location : Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.

Timely Submission : All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.

Salary Calculations : For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

Note : The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY :

Referral Questions : This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

Prepare For An Interview : Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!

Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam / junk folders) for updates and tasks.

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

Note : This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov / ethics.

QUESTIONS? WE'RE HERE TO HELP :

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Rocky Young at Rocky.Young@ct.gov

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

EXAMPLES OF DUTIES