Administrative Assistant

Administrative Assistant, Early Intervention

Interested in putting your talents to work reimagining the way the world experiences healthcare? The Administrative Assistant, Early Intervention is a key member of our team, who provides administrative support to ESH Early Intervention Program, including assisting with reports, data collection and general administrative tasks, ensuring an efficient, thorough, and compassionate experience.

Besides being a people person, hyper-organized, and wanting to go the extra mile, successful multi-tasking is also part of the magic for this role, as you will utilize your agility and effectiveness in connecting with our staff and the families we serve. The ideal candidate will focus on excellence, be highly collaborative, voraciously curious, innovative by nature, and passionate about transforming healthcare. Joining our team also means that you want to be part of a culture that celebrates diversity, demands inclusion, and wants you to be authentically you. JOIN US!

Essential Job Functions

• Provides general administrative / project support for the Early Intervention (EI) Program Manager and staff.
• Compiles and maintains records and forms for all participants.
• Drafts and distributes correspondence for the Program Manager and professional staff.
• Coordinates incoming and outgoing mail.
• Coordinates and maintains the storage and destruction of records.
• Inputs and maintains participants' information into the Program and Department of Health-Early Intervention Section (DOH-EIS) databases.
• Compiles and prepares information for all reporting periods.
• Provides information and assistance to callers and visitors.
• Attends, participates in, and takes minutes for meetings.
• Creates and modifies forms for program operations / events.
• Maintains office and program supplies and equipment. This includes scheduling repairs, ordering supplies, and conducting an annual inventory.
• Serves as Petty Cash Fund Custodian as outlined by ESH.
• Prepares and submits invoices and request for payment forms.
• Processes forms / documents from employees, including timesheets, mileage reimbursements and annual requirement documents.
• Serves as back-up for Data Clerk.
• Attend, participate and collaborate in organization as well as department meetings, training, volunteer (and practicum) programs and events
• Assists with other department duties as outlined by manager
• Assists in maintaining a clean, hygienic, safe and "childproof" environment. Reports any safety concerns to the Program Manager.
• Must report in person to assigned office location a minimum of 3 days per week, up to 5 days per week, dependent on program needs as directed by management team.
• Must report in person to assigned office location within 24 hours as directed by EIS.

Qualifications

Minimum Education, Experience & Training Equivalent to :

Knowledge & Skills :

Physical Requirements :

Conditions of Employment :

Compensation : $19-20 Hourly

The statements contained in this job description reflect general details as necessary to describe the principal functions of this job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas as deemed fit for the organization.

Easterseals Hawaii is an equal opportunity employer.