AP Accountant

Job Description

Job Description

POSITION TITLE : AP Accountant

POSITION STATUS : Full Time

LOCATION : Whitehall Ohio

DEPARTMENT : Finance

REPORT TO :  Director of Finance

EFFECTIVE DATE : 08 / 22 / 2025

Position Summary

The Accounts Payable (AP) Accountant is responsible for managing the end-to-end accounts payable process to ensure accurate and timely payment of vendor invoices. This role requires meticulous attention to detail, strong organizational skills, and the ability to work in a fast-paced environment. The AP Accountant will oversee invoice verification, coding, and data entry while ensuring compliance with company policies and industry regulations. Additionally, the position involves reconciling vendor accounts, addressing discrepancies, and maintaining strong relationships with suppliers to support smooth procurement operations.

This role requires effective collaboration with internal teams such as procurement, operations, and finance to resolve payment issues and provide reporting insights. An AP Accountant in this setting must be adept at utilizing ERP systems and possess a solid understanding of accounting principles. A proactive approach to identifying process improvements and a commitment to accuracy are critical to ensure the financial integrity of the organization and support the facility's production goals.

Primary Responsibilities

• Invoice Processing : Perform all aspects of the accounts payable duties including verifying, coding, and processing invoices
• Vendor Management :
• Inputting and maintaining data for accurate vendor records
• Resolve discrepancies and communicate effectively with vendors regarding payment issues, credits, and statements
• Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts
• Payment Execution :
• Monitor aging payable report, prepare and process weekly payment runs in accordance with payment terms
• Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments
• Responsible for paying all sales tax on appropriate invoices and making a note of each tax payment made
• Month-End Closing Support :
• Prepare accruals for unbilled goods / services received to ensure cut-off accuracy
• Reconcile AP subledger to the general ledger
• Reconcile payable reports each month to confirm that all amounts paid were accurate
• Other tasks as assigned

Entrance Qualifications

Must have

Preferred

Core Competencies

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