HR Administrative Assistant

HR Administrative Assistant

Encorr Sheets, an affiliate of Schwarz Partners and corrugated manufacturing industry leader, is currently seeking an HR Administrative Assistant at our state-of-the-art facility in Ontario, CA. The HR Administrative Assistant is responsible for recruiting, weekly payroll processing, and providing human resources administrative support. Recruiting duties include sourcing, pre-screening, assessing, presenting, and recommending the best fit, qualified candidates for open positions. Recruiting duties also include new employee onboarding orientation meetings and the new employee health benefit enrollments. Payroll duties include monitoring hourly employee timecards, communicating with and providing guidance to department managers for time keeping edits or corrections needed, to accurately complete the electronic payroll process within established time deadline. Payroll duties also include Ceridian Dayforce processing of new employee information and other hourly employee personnel changes. Human resources administrative assistant duties include company event planning, sourcing venues and vendors to negotiate best price for business agreements; providing guidance to supervisors and managers for the meals related to production goal attainment; and various other human resources and administrative support duties as assigned that require confidentiality, discretion and best judgement to support the company needs.

Encorr Sheets truly values our employees as our greatest asset and we strive to support both you and your family at work and in life.

Essential Job Functions For This Position

• Regular and predictable attendance, with ability to work flexible and extended hours, including weekends.
• Effectively develop strategies and actively source, attract, recruit, and select high-quality candidates.
• Serve as a primary contact to candidates and provide an exceptional candidate experience through the selection process and leave a positive company image. Promote the company's reputation and attractiveness by effectively explaining various company benefits.
• Continuously communicate and review the plant manning report to support the operations. Identify future hiring needs and stay proactive with the hiring plans/processes. Provide weekly progress and status update reports with the hiring status and manning updates.
• Work with General Manager, Plant Manager, Superintendent, Department Managers and HR Generalist to develop an understanding of the work environment culture, strategy, and talent profiles to support the hiring needs of the business.
• Periodically analyze the job market trend and make recommendations.
• Conduct in-depth pre-screening, assess, and identify talent to present the best fit, qualified candidates for the open positions. Use best judgement and knowledge of the corrugated industry to make recommendations of the strongest qualified candidates for interview considerations.
• Continuously communicate and keep the candidates engaged for level of interest, qualifications, pay expectations, etc.
• Conduct New Employee Onboarding Orientation meetings and assist employees with the Health Benefit Enrollment process.
• Create New Employee personnel files while ensuring confidentiality and proper storage of documents.

Payroll Processing Description

• Regular and predictable attendance, with ability to work flexible and extended hours, including weekends.
• Reconcile and validate weekly timecards through Ceridian's Dayforce timekeeping system and ensure appropriate manager approvals.
• Provide guidance and support to supervisors and managers to enforce company and state law compliance of accurate timekeeping of work hours for non-exempt employees.
• Process new employee documents and other hourly employee personnel changes as appropriate and approved by General Manager, Department Managers and/or HR Generalist using the Ceridian Dayforce system.
• Process hourly payroll using Ceridian Dayforce system in an efficient, accurate and timely manner every week to meet the established deadlines. Establish a check and balance process to ensure accuracy of payroll prior to committing to Ceridian.
• Research and resolve any payroll discrepancies or employee questions. As needed and appropriate, seek assistance of Human Resources Generalist and/or Schwarz Corporate Payroll.
• For hourly employees, input and process any Referral or other bonus payments due for the current payroll period.

HR Administrative Assistant Description

• Regular and predictable attendance, with ability to work flexible and extended hours, including weekends.
• Use the online E-Verify system to process I9 forms for confirmation of new employee work eligibility. Use discretion and confidentiality to ensure the I9 process and the supporting documents are processed and stored according to government requirements.
• Use previous event experience and best judgement to source venues and vendors to negotiate lowest cost for company events per the General Manager approved budget. Visit venue to represent company and meet with location management to initialize a business agreement. Consistent communication and/or follow up meetings with venue management and vendors for successful execution of company events.
• Communicate with and provide guidance to the Production management team to enforce the General Manager approved and established budget guidelines prior to order of the meals related to production goal attainment. Provide order request to Accounting for approval. Place orders and provide payment information to vendors for the purchase of the meals.
• Take inventory, order and process payment for the monthly office supplies needed. Using best judgement for items selected to ensure total cost remains within General Manager approved budget.
• Follow all safety and company policies, reporting any issues, accidents, or incidents immediately; must complete online safety training each month as assigned.
• Superior time management skills including the ability to manage multiple issues concurrently.
• Perform and assist in other miscellaneous HR and Administrative duties as assigned.

Required Education / Experience

• High school education
• Minimum of 2 years of Recruiting, Payroll and HR Administrative support experience.

Preferred Education / Experience

• Associates or Bachelor's degree with emphasis in Human Resources preferred.
• 5+ years experience in manufacturing recruiting experience.
• Knowledge of the corrugated manufacturing industry process preferred.

Required Skills (Technical, Clerical, Language, Etc.)

• Excellent communication skills - verbal and written. Bilingual in Spanish is preferred.
• Excellent time management skills and well-organized.
• Possess a high degree of accuracy and analytical skills.
• Ability to adopt the fast-changing needs/environment.
• Possess a high level of confidentiality and diplomacy.
• Proficient in Microsoft Office applications, and knowledge of social media platforms.
• Daily regular and consistent attendance is a must.

This role offers a competitive base salary, along with eligibility for:

• Team-based gainshare program based on individual and plant performance up to 18.5%

If you would like to be part of a forward-thinking team with a family feel, culture of excellence, and customer-focused reliability, then we want you to be a part of our team!

Our organization is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.