ADMINISTRATIVE ASSISTANT

Administrative Assistant

The Department of Homeless Services is comprised of 2,000 employees and with an annual operating budget of over $1 billion. DHS is one of the largest organizations of its kind committed to preventing and addressing homelessness in New York City. Collaborating with other public agencies and not-for-profit partners, DHS works to prevent homelessness before it occurs, reduce street homelessness, and assist New Yorkers to transition from shelter into appropriate permanent housing. HERO is the sole 24 / 7 DHS organizational unit that identifies and secures shelter for families and single adults who apply for emergency housing assistance. HERO is composed of seven sections : Placement, Transfers and Transportation, Vacancy Control for Families with Children and Single Adults, Data & Systems, Strategic Initiatives, Care Day Certification and Portfolio Management.

Job Description

The Department of Homeless Services (DHS) is recruiting for one (1) Clerical Associate III to function as an Administrative Assistant who will :

• Oversee new staff on-boarding process by submitting appropriate documents to IT, Telecomm., and Administration.
• Prepare meeting agendas and document meetings effectively to distribute afterwards to the workgroup.
• Monitor mandated trainings for staff development via tracker.
• Assist in organizing employee morale-boosting events such as Excellence & Recognition, Customer Service, and holiday events.
• Draft and distribute memorandums for staffing and managerial needs.
• Manage calendar schedules and coordinate meetings between internal and external stakeholders.
• Maintain and upkeep staff files, divisional mail lists, organizational charts, unit contacts and PTO.
• Uphold two worksite locations by monitoring and ordering bulk supplies and distribute accordingly.

Work Location : 33 Beaver Street / 260 11th Avenue. Hours / Schedule : Monday-Friday 9 : 00AM - 5 : 00PM CLERICAL ASSOCIATE - 10251

Qualifications

Qualification Requirements A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience. Skills Requirement Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.