Procurement Coordinator

Procurement Coordinator

The Procurement Coordinator is responsible for managing the purchasing process for goods and services, ensuring timely delivery, cost efficiency, and compliance with company policies. This role involves working closely with suppliers, internal departments, and logistics teams to support the organization's operational needs. This position will also monitor and maintain accurate inventory records, including tracking stock levels, orders, and deliveries.

Key Responsibilities

Sourcing & Supplier Management

Identify and evaluate potential suppliers

Negotiate contracts, pricing, and delivery terms

Maintain positive vendor relationships and monitor performance

Purchase Order Management

Create, track, and manage purchase orders

Ensure accuracy and compliance with procurement policies

Resolve discrepancies or issues with orders and deliveries

Inventory & Logistics Coordination

Monitor inventory levels and forecast procurement needs

Collaborate with warehouse and logistics teams to ensure timely delivery

Minimize stockouts and overstock situations

Documentation & Reporting

Maintain accurate procurement records and supplier databases

Prepare reports on procurement activities, cost savings, and vendor performance

Ensure compliance with internal controls and audit requirements

Cross-Functional Collaboration

Work with finance, operations, and project teams to understand procurement needs

Support budgeting and cost-control initiatives

Required Skills & Qualifications

Education : High School Diploma required, Bachelor's degree in Business Administration, Supply Chain Management, or a related field preferred

Experience : 1-3 years in procurement, purchasing, or supply chain roles

Technical Skills :

Proficiency in Microsoft Office (especially Excel)

Experience with procurement software (e.g., SAP, Oracle, Coupa)

Soft Skills :

Strong negotiation and communication skills

Excellent organizational and multitasking abilities

Analytical thinking and attention to detail