Recruitment Coordinator

Recruitment Coordinator

As a Recruitment Coordinator, you will be instrumental in coordinating and managing the logistics of interviews and supporting the recruitment process. You will ensure that each candidate has a seamless and professional experience, reflecting the company's commitment to excellence.

Responsibilities :

• Own interview scheduling and logistics through Paycor Applicant Tracking System (ATS) and / or Outlook, including virtual (Teams), onsite, and panel interviews.
• Oversee and customize interview scheduling templates, ensuring inclusion of appropriate details such as resume, assessments, and facility PPE requirements.
• Manage interview logistics, including booking conference rooms, sending calendar invites, and confirming details with hiring managers and candidates.
• Support the interview process for out-of-town candidates, including travel and accommodations arrangements as needed.
• Greet and host candidates during onsite interviews, ensuring they are provided with appropriate PPE for tours upon request.
• Partner with recruiters to support hiring needs across the organization for production, engineering, and office roles.
• Manage NDA process for interviews and maintain records.
• Support the offer process, including preparing offer letters, tracking acceptances, and updating reports and recruitment partners.
• Facilitate pre-employment screening requirements, including background checks and drug testing.
• Assist with conducting new hire orientations and preparing new hire paperwork.
• Identify opportunities to improve scheduling, communication, and onboarding processes.
• Maintain accurate ATS / HRIS records, ensuring data integrity and confidentiality.
• Prepare and maintain recruitment reports using Excel.
• Ensure compliance with federal, state, and local employment laws and company policies.
• Maintain service-level targets for interview scheduling turnaround and onboarding completion before start date.
• Track and report weekly recruiting metrics in partnership with recruiters.
• Coordinate with IT, Facilities, and Payroll to ensure smooth onboarding logistics.
• Act as an ambassador for the company's culture and values throughout the candidate journey.
• Support company presence at recruiting events and career fairs as needed.
• Proactively identify process gaps and propose enhancements to improve efficiency and candidate experience.
• Assist in creating and updating recruiting SOPs, templates, and forms to ensure consistency across the HR function.

Additional Skills & Qualifications :

Work Environment :

This position is fully onsite, with working hours from Monday to Friday, 8 AM to 5 PM. The role involves supporting two recruiters, and the work environment is collaborative and dynamic, allowing you to engage with various departments and candidates. The company offers competitive benefits, including medical, dental, and vision coverage, as well as a 401(k) match.

Job Type & Location :

This is a Contract to Hire position based out of Riverside, CA.

Pay and Benefits :

The pay range for this position is $28.00 - $32.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Application Deadline :

This position is anticipated to close on Nov 21, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, please email astoncarteraccommodation@astoncarter.com for other accommodation options.