Fund Administration Staff

Job Description

Job Description

We are currently hiring for a Fund Administration staff member to join our team, supporting one of our largest private equity clients. The principal responsibility of this position is to support the client’s operations as noted in the “Responsibilities” section below. The person selected for this position will work directly with individuals at all levels and across a variety of teams at the client, including Fund Management, Partnership Accounting, Equity Management, Tax, Legal and Compliance. The position requires strong verbal and written communications skills to effectively interact with client and team, attention to detail, and excellent organizational skills to function effectively in a fast-paced, team-oriented environment.

Responsibilities

Fund Administration (90% of time)

• Support the client’s legal entity management function to assist with the formations, modifications, and liquidations of legal entities.
• Manage legal entity information in client databases and complete related system tasks assigned to you or your team.
• Prepare and process tax forms, including SS-4, 8832, FATCA, and CRS as needed, and track information in the appropriate databases.
• Prepare bank account opening applications, assist with opening and closing cash accounts with client’s preferred banking partners and related Know-Your-Customer (“KYC”) requests, and track information in the appropriate client databases.
• Support Account Lead in completing KYC requests by gathering legal entity documents or information, drafting necessary forms, and compiling for review.
• Assist with editing and maintaining your team’s investment structure charts.
• Coordinate review and execution of various transaction and investment-related documents
• Collect and post transaction documents to the appropriate client databases.
• Organize document legalizations, including notarization, apostilles, or authentications as needed.
• Assist with the transfer of share certificates between custodians for safekeeping as needed.
• Address client ad-hoc requests by gathering and providing information about legal entities to internal or external parties.

Project Management (10% of time)

Knowledge, Education, Experience

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.