Administrative Assistant - Construction Site

Job Description

Job Description

US Trades is seeking a highly organized and dependable On-Site Administrative Assistant to support our Installation Team during an active conveyor system project. This position is critical in helping the Project Manager, Superintendent, and field crews stay organized and on schedule. The Site Assistant will be responsible for a variety of administrative duties to ensure smooth daily operations on the jobsite.

Responsibilities :

• Submit daily timesheets and attendance records for all personnel on-site
• Gather, print, and organize installation documents for use by the site team
• Assist with the onboarding of new hires, including documentation and site orientation
• Maintain accurate and up-to-date rosters of site personnel
• Support visitor and employee badging procedures
• Attend and record meeting notes for the Project Manager and Supervisors
• Maintain logs of deliveries, material receipts, and site supplies
• Assist with general clerical duties, including filing, scanning, and reporting
• Coordinate communication and documentation flow between the jobsite and main office
• Perform jobsite walks, as needed, to support field staff and maintain awareness of site conditions

Requirements :

Skills & Abilities :