Executive Assistant
Job Description
- Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prioritize incoming requests and communications, ensuring timely responses.
- Prepare and edit correspondence, presentations, and reports for executive review.
- Act as a gatekeeper and liaison between the executives and internal / external stakeholders.
- Handle confidential and sensitive information with discretion and professionalism.
- Anticipate the needs of the executives and proactively address issues before they arise.
- Assist with special projects, including research, analysis, and coordination of initiatives.
- Provide support for board meetings, investor relations, and other high-level engagements.
- Maintain organized filing systems and document management for efficient retrieval.
MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law.
MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.
The Successful Applicant
- Previous experience (5+ years) as an Executive Assistant, preferably in the financial services industry.
- Proven ability to thrive in a tough, fast-paced environment with high demands and changing priorities.
- Exceptional organizational and time management skills with keen attention to detail.
- Strong communication skills (verbal and written) with the ability to interact confidently with stakeholders at all levels.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to maintain composure and professionalism under pressure.
- Bachelor's degree or equivalent experience preferred.
- Availability for overtime and weekend work as needed to support executives.
- Willingness to adapt to a demanding and ever-changing work environment.
- Ability to handle multiple tasks and deadlines efficiently without compromising accuracy.
What's on Offer
- On-going contract (minimally 4-6 weeks).
- Benefits offered day one through Aetna (health, vision, and dental).
- Commuter benefits are available.
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