Operational And Administrative Business Support Specialist (PR0028)

Operational And Administrative Business Support Specialist

ProSidian Consulting is looking for a talented professional to deliver real value to clients in a fast-paced, challenging environment. ProSidian Consulting is a management and operations consulting firm with a reputation for its strong national practice spanning six solution areas including Risk Management, Energy & Sustainability, Compliance, Business Process, IT Effectiveness, and Talent Management. We help clients improve their operations.

ProSidian Consulting seeks a full-time Operational and Administrative Business Support Specialist located in the Hanford Tri-Cities Area (Kennewick | Pasco | Richland) to support an engagement for the US Dept. of Energy (DOE) Hanford in Eastern Washington (Tri-Cities - Kennewick | Pasco | Richland) Area.

The ProSidian Engagement Team Members work to provide General Support Services Contractor (GSSC) assistance to support DOE Hanford [which consists of Richland Operations Office (RL), and Office of River Protection (ORP)] in support of the Govt's operations, personnel management, and general administration of regional operations at the Hanford Site in Richland, Washington.

ProSidian Consulting's work includes supporting DOE requirements for consulting support, acquisition support, program / project management support, operational / administrative business support, and environmental consulting support.

It is also ProSidian's duty to protect all classified information, special nuclear material, and other DOE property and work in accordance with DOE security regulations and requirements to maintain responsibility for protecting all classified information and all classified matter (including documents, material and special nuclear material) which are in every Engagement Team Member's possession and in connection with the performance of work under this contract against sabotage, espionage, loss or theft.

ProSidian Operational A&B Candidates shall work to support requirements as a Operational And Administrative Business Support Specialist and provide of operational and administrative business support including a variety of administrative, record keeping, and legal assistance support to The United States Department of Energy (DOE), Richland Operations Office (RL), Office of Chief Counsel (OCC).

The Operational And Administrative Business Support Specialist shall provide support in the following areas :

• Receive and review litigation correspondence and documents; coordinate with appropriate attorneys and / or other personnel; assist in ensuring all actions are completed in a timely manner including deadlines imposed by courts, rules, laws, and regulations; draft routine responses with proper accuracy, grammar, punctuation, and legal terminology.
• Assist with DOE RL and DOE ORP litigation, including update and maintenance of litigation case files; assist in discovery matters including locating, tracking, and controlling documents and reviewing and tracking outside counsel litigation invoices.
• Update and maintain OCC's input to DOE's Litigation Management Tracking System and draft any litigation reports; maintain DOE's Contractor litigation oversight files, correspondence, and pleadings in IDMS files.
• Update and maintain OCC's filing system in Integrated Database Management System (IDMS). System shall be logical and user friendly. Assist attorneys in moving information from their working computers into IDMS. Transition older OCC hardcopy files into IDMS. Update and maintain existing paper copy OCC files until a complete transition to electronic files is completed. Assist attorneys with retiring record copy files.
• Operate office automation equipment. Prepare various forms, documents, reports and letters. Provide information and analysis of information in a variety of spreadsheets, timelines, or other formats. Responsible to use and conduct searches in IDMS.
• Assist with requests for production of legal documents under the Freedom of Information Act.
• Answer OCC phone lines.
• Maintain current inventory of all items in legal library, verifying subscriptions for renewal each year.
• Coordinate and prepare draft document for fiscal year Federal Managers' Financial Integrity Act to be included in the RL Fiscal Year Performance and Accountability Report, for submittal to RL FMD. Also draft report for OCC to be submitted to DOE Headquarters General Counsel, and an annual Summary Management Review of the management controls for RL in accordance with General Counsel guidelines.
• Coordinate with attorneys and prepare draft Non-Monetary and Monetary Liabilities Reports for OCC to be submitted to FMD and update.
• Draft and track OCC self-assessments.
• Update and maintain OCC's input to DOE's Legal Management Tracking System.
• Update and maintain OCC's litigation files in IDMS.
• Update and maintain contractor litigation oversight files in IDMS.
• Update and maintain OCC office files in IDMS.
• Transition OCC hard copy files into IDMS.
• Draft, maintain, and update desk procedures for all functions of this position.
• Draft document for fiscal year Federal Managers' Financial Integrity Act.
• Draft Non-Monetary and Monetary Liabilities Reports.
• Prepare letters and reports.

The Operational And Administrative Business Support Specialist shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word / Excel / Power point) and related tools and technology required for the position. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria.

Operational And Administrative Business Support Specialist personnel shall possess the following minimum qualifications :

Travel as coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations.

Work shall be conducted at the Department of Energy - Richland Operations Office, The Hanford Site, and Richland, WA.

As a condition of employment, all employees are required to fulfill all requirements of the roles for which they are employed; establish, manage, pursue, and fulfill annual goals and objectives with at least three (3) Goals for each of the firms Eight Prosidian Global Competencies [1 - Personal Effectiveness | 2 - Continuous Learning | 3 - Leadership | 4 - Client Service | 5 - Business Management | 6 - Business Development | 7 - Technical Expertise | 8 - Innovation & Knowledge Sharing (Thought Leadership)]; and to support all business development and other efforts on behalf of ProSidian Consulting.

Teamwork ability to foster teamwork collaboratively as a participant, and effectively as a team leader

Leadership ability to guide and lead colleagues on projects and initiatives

Business Acumen understanding and insight into how organizations perform, including business processes, data, systems, and people

Communication ability to effectively communicate to stakeholders of all levels orally and in writing

Motivation persistent in pursuit of quality and optimal client and company solutions

Agility ability to quickly understand and transition between different projects, concepts, initiatives, or work streams

Judgment exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications

Organization ability to manage projects and activity, and prioritize tasks

Understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.

Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors

Curiosity the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together

Humility exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference

Willingness - to constantly learn, share, and grow and to view the world as their classroom

ProSidian Employee Benefits and Highlights : Your good health and well-being are important to ProS