Sales Coordinator - Hotel Sales & events

Job Title

Handles all administrative duties required by the Catering, Convention Services, Sales and Marketing Division in order to provide superior services to our guests.

Visible position providing administrative support to other department heads as needed. Assists with promoting the hotel on social media platforms.

Responsibilities

• Schedules and prioritizes workload to meet deadlines of all managers.
• Types and distributes all internal and external sales related correspondence, including letters, emails, proposals, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate.
• Maintains reader files.
• Maintains account files and ensures that all information is included in file, i.e. post convention reports, letters, fax information, etc.
• Sorts and distributes mail to the hotel. Updates leader / department mailboxes.
• Answers calls to sales office by third ring. Meets and greets clients. Assists sales leaders with site visit coordination.
• Ensures that all managers receive messages in a timely manner. (Messages to include name and phone, group or company name, number of caller, date and time call received.)
• Enters group information (sites, resumes) in Access.
• Enters work orders in Synergy as directed by managers. Processed client deposits.
• Assists unassigned managers / EC as needed.
• Updates bulletin and reader boards.
• Gathers materials and mails packages to clients as necessary.
• Takes detailed inquiry leads and submits to appropriate manager.
• Inputs amenities into Epitome for VIP clients and processes paperwork (amenity card, receipt signature from Room Service.)
• Processes outgoing mail.
• Performs social media postings and miscellaneous online communications.
• Takes minutes at hotel meetings.
• Participates in schedule rotation for late coverage on days the office closes early & / or holidays and weekends.

Qualifications