Contracts & Compliance Administrator

Contracts & Compliance Administrator

The Contract and Compliance Administrator is a procurement officer who assists SCRRA departments with the ongoing contract administration and issuance of purchase orders for parts, construction, operations, maintenance, and professional services. This is the entry level in the Contract and Compliance Administrator series. At this level, assignments are generally limited in scope and are performed within a procedural framework established by higher-level employees.

Applications will be reviewed, and those most qualified will be forwarded to the hiring authority for consideration. The first review of applications begins on December 16, 2025. Interested applicants are encouraged to apply immediately.

Receive general oversight from Manager, Director, or Executive-level roles. No supervisory responsibilities.

The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities.

• Administer and monitor contracts to ensure compliance with applicable local, state and federal laws, rules and regulations, as well as SCRRA Policies and Procedures and support internal customers with related requests.
• Request quotes and prepare solicitation documents for Requests for Quotes, Invitations for Bids, and Requests for Proposals.
• Coordinate Pre-Bid / Proposal meetings to present requirements to potential bidders / proposers and debriefs.
• Prepare draft award recommendations and Board Reports as directed.
• Conform contract documents and purchase orders.
• Prepare required reports, correspondence, and other items for review by senior staff.
• Attend various meetings as needed.
• Serve as a liaison between contractors, internal customers, and other outside entities as required and assist in resolving conflicts between contractors and SCRRA.
• Process approvals per assigned delegation of authority.
• Review bidder, proposer, and contractor submittals for contractual compliance.
• Conduct, or assist in, negotiations of prices and / or terms and conditions.
• Process purchasing requisitions and prepare purchase orders.
• Review, negotiate, and submit for approval requests for change orders, task orders, and contract amendments.
• Conduct closeout actions upon contract completion such as final audit, payment, release of committed funds etc., under Management supervision and direction.
• Promote productive collaboration with all stakeholders and the advancement of SCRRA's goals.
• Assist senior staff in planning procurements and set pre-award schedules for contracts, including Board actions.
• Train internal customers and be a change agent on policies and procedures regarding procurement and contract compliance.

The responsibilities outlined above are representative of the role but not exhaustive. Additional duties may be assigned as needed, and reasonable accommodations will be provided to qualified individuals with disabilities in accordance with applicable laws.

Minimum requirements to perform essential job functions :

Preferred qualifications :

Knowledge of :

Skilled in :

Ability to :

Physical requirements :

Working conditions :

Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.