TDA - FND - Senior Administrative Review Specialist - Level II (Schools Operations) (57293)

Senior Administrative Review Specialist

Salary Information : B26, $8,500 - $8,900.00 / MO. State Classification : 1589 - Program Supervisor VIIFLSA Status : Exempt Posting Number : 26-57293-1 Location : Austin, Houston, Lubbock, or San Antonio, TX Telework Option : TDA does not offer telework, and all employees are required to be physically present for work.

How To Apply

Apply online via CAPPS. Applicants applying in WIT must complete the supplemental questions to be considered for the position. To complete the supplemental questions, go to CAPPS Recruit.

Who Are We

The Texas Department of Agriculture's Food and Nutrition Division administers 12 federal child and special nutrition programs and more than $2.5 billion in federal money annually, used to fund the programs for the State of Texas.

What You'll Do

Work in a fast paced, multi-faceted environment performing highly advanced administrative and supervisory program work in the Food and Nutrition Division (FN). You will be responsible for providing advanced consultative services and expert-level assistance to staff responsible for conducting and coordinating all areas of an Administrative Review (AR) Procurement Review (PR). This includes mentoring and overseeing work carried out by Senior Administrative Review Specialist I positions, and reviewing, assessing, verifying accuracy and conducting high-level quality assurance to support compliant, timely completion of responsibilities. You will coordinate and track key compliance activities, serve as a liaison to internal partners when serious issues are found, and identify significant trends and recommendations to improve policies and processes. You will work under minimal supervision with extensive latitude for the use of initiative and independent judgement, overseeing a highly-complex work for a large program.

Primary Responsibilities

Coordinate, project manage or supervise the work of Senior Administrative Review Specialists (Level 1), Review Team Leads and / or Compliance Financial Review Monitors, providing advanced consultative services and expert-level assistance to specialized roles critical to the successful completion of ARs and PRs. Mentor, train, and oversee coordination of work carried out by Senior Administrative Review Specialist (Level I) positions. Provide consistent, accurate and timely guidance to ensure all applicable rules and regulations, processes and procedures are followed and division expectations are met. Review, assess, verify accuracy, and conduct high-level quality assurance to support compliant, timely completion of Senior Administrative Review Specialist I responsibilities, including timely external correspondence, Corrective Action Plans and close out processes. Work with leadership to develop and implement annual AR and PR preparation activities, including process revisions, notices, and other tools utilized by staff. Oversee development and implementation of annual staff training to support consistent, compliant review practices. Serve as a liaison to internal partners, including Food Nutrition Policy, Food Nutrition Quality Assurance and Quality Control, and TDA Legal to seek guidance and coordinate input for complex ARs, PRs and potentially controversial circumstances. Coordinate the necessary follow up to support timely execution of compliant actions, consistent with agency expectations. Coordinate follow-up reviews, internal discussions, tracking, and follow-up action when serious issues are found on ARs or PRs, including repeat violations, adverse action, and other serious deficiencies. Oversee implementation of required steps and timeframes to support TDA's compliance with policy and regulations. Serve as a Subject Matter Expert (SME) for federal and state regulations applicable to administrative and procurement reviews. As needed, conduct compliance activities in the field to support the business need, identify process improvements and assess implementation of new activities or initiatives. Identify significant trends, problem areas or potentially controversial circumstances; provide assessments, justifications, and recommendations to improve processes, communication, and policies, as well as efficiency of work processes and effectiveness of collaborative efforts. Provide summaries to leadership to reflect AR and PR status and trends requiring further analysis or action. Identify opportunities to strengthen AR and PR questions, tools, forms, processes, and other procedures to improve efficiency, accuracy, and consistency. With leadership approval, oversee development and implementation of compliance enhancement opportunities. Stay abreast of the rules and regulations of Food Nutrition Programs to conduct and provide feedback on an AR / PR. Follow all TDA policies and procedures. Perform other duties as assigned.

Qualifications

Qualifications / requirements for the position (The application must state how each of the following qualifications are met - resumes do not take the place of the required state of Texas application which must be completed in CAPPS or WIT.) Three (3) years of work experience overseeing staff conducting compliance reviews for federal, state or local programs with TDA Food and Nutrition. Experience coordinating the work of others or serving in a team leader / senior role or related. Preferred qualifications Five (5) years work experience in monitoring or evaluating programs or financial compliance, preferred. Five (5) years program audit experience. Knowledge of local, state, and federal laws related to the program area; of public administration and management techniques; of statistical analysis processes; of budget processes; research techniques; and of program management processes and techniques. Skill in identifying measures or indicators of program and staff performance; in providing excellent customer service to both internal and external customers; in preparing concise and accurate reports and recommendations that are accurate, timely, and based on sound judgment; in the use of a computer and applicable software. Ability to gather, assemble, correlate, and analyze facts; to establish goals and objectives; to devise solutions to administrative problems; to develop, evaluate and interpret administrative policies and procedures; to supervise the work of others; to exercise sound judgment and discretion; and to maintain the highest level of confidentiality. Physical requirements Working conditions Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Involves periods of sedentary work alternating with periods of work that may involve walking; standing; pulling and pushing; kneeling, stooping, and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to fifty (50) pounds. Involves traveling by plane and / or car, frequently driving for long distances and frequent overnight travel and up to 25% travel. Must be able to complete individual travel, as well as traveling with a group, for assignments. Must be able to work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed. Telework Work hours The agency does not offer telework. TDA employees are required to be physically present for work. The agency's core business hours are from 8 : 00 a.m. to 5 : 00 p.m., Monday through Friday. TDA also provides limited customer service between 6 : 00-8 : 00 a.m. and 5 : 00-6 : 00 p.m.