Accounts Receivable & Accounts Payable Specialist

Job Description

Job Description

Salary : $36 - $38 Hourly

Position Overview

As our company experiences rapid growth, we are seeking a highly organized and detail-oriented Accounts Receivable & Accounts Payable (AR / AP) Specialist to join our Finance team. This individual will manage high-volume transaction processing, ensure accuracy across all payables and receivables, and support cash flow through diligent collections and vendor management. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional follow-through, and is eager to contribute to our upcoming ERP software conversion in 2026.

Key Responsibilities

Accounts Payable

• Review and process all invoices for accuracy and proper documentation, ensuring complete three-way matching between the purchase order, item receipt, and vendor invoice.
• Code and enter invoices, vouchers, and check requests into the accounting system with appropriate GL coding.
• Prepare ACH payments, wire transfers, and check runs; obtain necessary approvals, distribute payments, and post ACH payments promptly.
• Process and record company credit card transactions and employee expense reimbursements, verifying that receipts, coding, and approvals are complete and compliant with company policy.
• Reconcile vendor statements and resolve discrepancies in a timely and professional manner.
• Maintain organized, accurate files and documentation in compliance with company policy and GAAP standards.
• Assist with month-end close by preparing accruals, journal entries, and reconciliations related to accounts payable.
• Collaborate with Procurement and Operations to resolve purchase or receipt variances and support inventory accuracy.

Accounts Receivable

Cross-Functional & Administrative Support

Qualifications

Minimum 46 years in a full-cycle AR / AP role.

Proficiency with accounting software (QuickBooks Desktop or ERP systems).

Strong organizational skills, accuracy, and attention to detail.

Work Environment

This role operates in a professional office environment and routinely uses standard office equipment including computers, phones, copy machines, printers and scanners. Occasional local travel may be required for bank deposits or mail run.

Why Join Us

We are a rapidly expanding CPG company entering an exciting phase of growth and transformation. This position offers the opportunity to make a meaningful impact, contribute to process improvements, and grow alongside a collaborative, dynamic finance team.