ADMINISTRATIVE SERVICES MANAGER I Contracts & Grants Emergency

Administrative Services Manager I Contracts & Grants Emergency

Salary : $89,707.68 - $120,888.00 Annually

Location : Los Angeles County, CA

Job Type : Full time

Job Number : Y1002A-EA

Department : HEALTH SERVICES

Opening Date : 11 / 18 / 2025

The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

The County of Los Angeles Department of Health Services Contracts and Grants is seeking qualified candidates to fill emergency Administrative Services Manager I vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Administrative Services Manager I (Contracts and Grants).

The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its unified system of 23 health centers and four hospitals, DHS annually provides direct care for over 500,000 outstanding patients, employs over 23,000 staff, and has an annual budget of over $8.4 billion.

DHS Contracts and Grants (C&G) Division is located at 313 N. Figueroa Street, Downtown Los Angeles. C&G manages a library of over 1,500 contracts and receives requests for new services on a regular basis; the work is fast paced and requires analysts who are multi-taskers, detail-oriented, have strong written, oral presentation and math skills, and can work well in a team. The Administrative Service Manager I position independently performs a full range of difficult to complex analytical assignments and makes recommendations on complex issues which directly impact departmental programs and administrative operation, and which may be of a confidential or sensitive nature.

To advance the health of our patients and our communities by providing extraordinary care.

Independently performs a full range of difficult to complex analytical assignments and makes recommendations on complex issues which directly impact departmental programs and administrative operations, and which may be of a confidential or sensitive nature.

Essential Job Functions

What Youll Be Doing

Develop solicitation documents including, but not limited to : Request for Proposals (RFP), Requests for Statement of Qualifications (RFSQ), Request for Applications (RFA), Requests for Services (RFS), and Work Order Solicitations (WOS); working directly with DHS executive and senior managers and facility / program managers to define the scope of services, contractor qualifications, and performance specifications; conduct the solicitation process; and prepare final recommendations supporting contract recommendations.

Research requests for contract amendments and make recommendations on appropriate action; and analyze changes in contractor ownership during the agreement period, research and make recommendations for action, and prepare appropriate contractual documents and Board of Supervisors (Board) and County Counsel correspondence to effectuate changes.

Develop Board letters for approval of contracts and contract amendments, acceptance of grants and donations, purchase of fixed assets and other transactions requiring Board approval; obtain approvals from DHS internal operations, County Counsel, Chief Information Office and Chief Executive Office and other departments as necessary and prepare other internal and external correspondence as necessary.

Identify contractual and funding problems, and in resolving differences with contractors.

Formulate policies and procedures for contract development and / or in designing forms and other tools to aid contract development.

Provide strategic recommendations on procurement and contracting issues, which include research and preparation of complex contract documents, submissions, reports, and briefing materials for senior management and consult with County Counsel and other departments to formulate recommendations.

Conducting legal research on applicable laws and regulations, analyzes impact to department contracting efforts and may confer with County attorneys to formulate recommendations.

Conducts reviews of contractors compliance with such requirements as licensure, insurance, Living Wage Ordinance, and Jury Duty Ordinance.

We are looking for dedicated individuals who possess :

OPTION 1

A Bachelors degree from an accredited college or university -AND- three (3) years of experience performing analytical assignments, two (2) years of which must have been at the Associate Analyst level, involving the research, analysis, and synthesis of data related to contract development and administration, including conducting solicitations, monitoring contracts, developing and amending contract documents, and conducting research to inform contract decisions.

OPTION 2

Five (5) years of experience performing analytical assignments, two (2) years of which must have been at the Associate Analyst level primarily researching analyzing and synthesizing data, as well as making recommendations for resolving administration or operational problems within contracts.

You MUST meet one of the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS Il - LIGHT :

This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

The current vacancies are to be filled within Correctional Health Services.

Appointees may be required to work any shift, including evenings, nights, weekends, and holidays.

Applications must be filed online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 30 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add the following email addresses to the list of approved senders to prevent email notifications from being filtered as spam / junk / clutter mail.

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst races. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting.

Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application.

Pursuant to the County Charter and County policy, in all open competitive examinations (i.e., examinations open to everyone), the County of Los Angeles will add a credit of 10 percent of the total credits specified for such examination to the final passing score of an honorably discharged veteran, as well as the spouse of a deceased or disabled veteran, who served in the Armed Forces of the United States under specific conditions.

All information is subject to verification at any time in the hiring process. Falsification of any information may result in disqualification or dismissal.