ADMINISTRATIVE SERVICES MANAGER I Contracts & Grants Emergency

Administrative Services Manager I Contracts & Grants Emergency

The County of Los Angeles Department of Health Services Contracts and Grants is seeking qualified candidates to fill emergency Administrative Services Manager I vacancies related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Administrative Services Manager I (Contracts and Grants).

About Los Angeles County Department of Health Services : The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its unified system of 23 health centers and four hospitals - and expanded network of community partner clinics DHS annually provides direct care for over 500,000 outstanding patients, employs over 23,000 staff, and has an annual budget of over $8.4 billion. Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty.

About Contracts and Grants : DHS Contracts and Grants (C&G) Division is located at 313 N. Figueroa Street, Downtown Los Angeles. C&G manages a library of over 1,500 contracts and receives requests for new services on a regular basis; the work is fast paced and requires analysts who are multi-taskers, detail-oriented, have strong written, oral presentation and math skills, and can work well in a team.

Our Mission : To advance the health of our patients and our communities by providing extraordinary care.

Definition : Independently performs a full range of difficult to complex analytical assignments and makes recommendations on complex issues which directly impact departmental programs and administrative operations, and which may be of a confidential or sensitive nature. Essential Job Functions What You'll Be Doing :

• Develop solicitation documents including, but not limited to : Request for Proposals (RFP), Requests for Statement of Qualifications (RFSQ), Request for Applications (RFA), Requests for Services (RFS), and Work Order Solicitations (WOS); working directly with DHS executive and senior managers and facility / program managers to define the scope of services, contractor qualifications, and performance specifications; conduct the solicitation process; and prepare final recommendations supporting contract recommendations.
• Research requests for contract amendments and make recommendations on appropriate action; and analyze changes in contractor ownership during the agreement period, research and make recommendations for action, and prepare appropriate contractual documents and Board of Supervisors (Board) and County Counsel correspondence to effectuate changes.
• Develop Board letters for approval of contracts and contract amendments, acceptance of grants and donations, purchase of fixed assets and other transactions requiring Board approval; obtain approvals from DHS internal operations, County Counsel, Chief Information Office and Chief Executive Office and other departments as necessary and prepare other internal and external correspondence as necessary.
• Identify contractual and funding problems, and in resolving differences with contractors.
• Formulate policies and procedures for contract development and / or in designing forms and other tools to aid contract development.
• Provide strategic recommendations on procurement and contracting issues, which include research and preparation of complex contract documents, submissions, reports, and briefing materials for senior management and consult with County Counsel and other departments to formulate recommendations.
• Conducting legal research on applicable laws and regulations, analyzes impact to department contracting efforts and may confer with County attorneys to formulate recommendations.
• Conducts reviews of contractor's compliance with such requirements as licensure, insurance, Living Wage Ordinance, and Jury Duty Ordinance.

Requirements : We are looking for dedicated individuals who possess :

You MUST meet one of the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment. License : A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Physical Class Il - Light : This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Special Requirements Information :

Our Assessment Process : During your initial work period, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

Eligibility Information : Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the hiring process, including after an appointment has been made. Falsification of any information may result in DISQUALIFICATION.

Vacancy Information : The current vacancies are to be filled within Correctional Health Services. Available Shift : Appointees may be required to work any shift, including evenings, nights, weekends, and holidays.

Application & Filing Information : Applications must be filed online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 30 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information. Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add the following email addresses to the list of approved senders to prevent email notifications from being filtered as spam / junk / clutter mail.

You may opt out of emails from LA County. If you unsubscribe, you will not receive email notifications for any examination you apply for with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Plan to submit your online application in a timely manner, as you may be required to verify your email address. This only needs to be done once per email address. If you already have a job seeker account on www.governmentjobs.com / careers / lacounty, you can verify at any time by logging in and following the prompts. This will enhance the security of your online application and ensure you do not enter an incorrect email address.

Social Security Number : Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

Computer and Internet Access at Public Libraries : For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

No Sharing User ID and Password : All applicants must file their applications online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record