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Administrative Services Coordinator

Administrative Services Coordinator

Randstad USADowney, CA, United States
15 days ago
Job type
  • Full-time
Job description

A leading, large-scale healthcare organization in Downey, CA, is seeking a highly detailed and adaptable Administrative Services Coordinator II . This pivotal role supports critical departmental operations through expert data management, reporting, and logistical coordination, with a strong focus on maintaining accuracy across multiple systems and complex schedules. The ideal candidate thrives in a fast-paced medical environment and is comfortable with variable shift times .

Key Responsibilities

This position requires a mix of analytical, administrative, and essential logistical duties :

Data Management & Reporting

  • Perform semi-routine data analysis, editing, and formatting to produce essential business materials (status reports, graphs, spreadsheets, and presentations).
  • Develop and produce standard and ad hoc reports , ensuring data accuracy and proper formatting.
  • Maintain and operate databases and automated systems .
  • Function as the department resource for software application and training , assisting in basic software installation and troubleshooting hardware and software problems.

Scheduling & Operational Support

(Specifically when assigned to a medical department)

  • Prepare and maintain master schedules for clinical staff / physicians across multiple departments.
  • Coordinate all schedule changes and ensure adequate coverage for all medical areas.
  • Contact clinical staff directly to arrange for coverage and schedule adjustments.
  • Coordinate and oversee the function and activities of support staff to ensure efficient task completion.
  • May assign projects to appropriate staff in the absence of a supervisor / manager.

    • Coordination & Administration

  • Respond to and fulfill miscellaneous requests for information and reports in accordance with established policies.
  • Establish working relationships and serve as a liaison with vendors .
  • May assist in tracking the department budget (payroll, non-payroll, etc.).
  • May coordinate the management of ordering office supplies within the department.

    • ✅ Requirements & Logistics

  • Location : 9333 Imperial Highway, Downey CA 90242.
  • Minimum Experience : High School Diploma / GED (or equivalent) AND a minimum of two (2) years experience in a corporate or business office environment, OR a minimum of three (3) years experience in a corporate or business office environment.
  • Required Systems : Proficiency in Computer Literacy , Microsoft Outlook , Microsoft Word , and Microsoft Excel .
  • Preferred Experience : Familiarity with Staffing and coordinating of schedules .
  • Shift Schedule : Must be flexible to work variable shifts , which include either the 4 : 00 AM–2 : 30 PM shift OR the 2 : 00 PM–12 : 30 AM shift (ample notice will be provided).
  • Work Setting : The role is primarily located in a patient access building (more than 50% of the time).
  • Travel : No travel is required.
  • Parking : Available in the parking structure across the medical center.
  • Dress Code : Casual / Informal.
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    Administrative Coordinator • Downey, CA, United States

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