Description
Arapahoe County's Public Works and Development Department is an American Public Works Association Accredited Agency, the first County in Colorado to obtain this status. Within the Public Works and Development Department (PWD), we are seeking a Finance and Administration Manager to join our team in the Support Services Division. We are seeking a highly motivated individual with a commitment to excellence and a desire to serve the Arapahoe County community in this key managerial position.
We offer a competitive salary and benefits package, meaningful work, and a flexible and supportive work environment. Some of the benefits of working for PWD include:
- 15 days (120 hours) of paid vacation per year
- 13 paid holidays (104 hours) and 1 floating holiday (8 hours) per year
- 12 days (96 hours) of paid sick leave per year
- Flexible work schedules and limited remote work available
- Training and development opportunities to help you grow in your professional career
- Comprehensive health insurance and retirement plans – see benefits tab for more detail
The Finance and Administration Manager provides direction and oversight for various administrative and financial-related processes and programs within the Public Works and Development Department. This position serves as a member of the Department’s management team and as liaison to County staff in other departments/offices in a wide variety of operational areas. This position supervises a team of six within the Finance and Administration Section.
Duties
The following duty statements are illustrative of the essential functions of the job and do not include other non-essential or marginal duties that may be required. The County reserves the right to modify or change the duties or essential functions of the job at any time.
Leadership and Supervision
- Provides supervision and leadership for the Finance and Administration team through a collaborative, team approach. Meets regularly with team members to provide support and feedback. Fosters an inclusive and collaborative work environment and encourages and inspires staff to develop, grow, and perform their best.
- Performs the full range of supervisory duties, including recruiting, hiring, training and development, coaching and mentoring, conflict resolution, assigning and reviewing work, scheduling, employee recognition, and performance reviews/management. Sets priorities, goals, and objectives for staff in consultation with the Division Manager (DM).
- Develops, monitors, and determines staff workload responsibilities and resource allocation. Acquires necessary resources for staff to perform functions. Provides the team with opportunities to help them learn and grow in their profession.
- Provides leadership and support in effectively implementing innovation and change initiatives that are initiated at the Division, Department, or County level.
- Tracks and reviews data in support of existing performance measures. Makes recommendations on new performance measures that would benefit operations.
- Provides support to the DM in the planning and coordination of the Department’s Annual Leadership Workshop.
- Identifies and implements process improvement (PI) opportunities within the Division in order to increase efficiency, reduce costs, and/or improve delivery of service. Leads the planning and implementation of these initiatives in a manner that provides open and clear communication, considers and responds to input provided throughout the process, and fosters staff support. Evaluates the PI after implementation to ensure that it meets established goals.
- Assists DMs and other staff in identifying PIs within their respective areas and provides support for the implementation of such initiatives.
- Ensures that policies and procedures that apply to functions of the Finance and Administration Section are current and applicable and have been well thought-out and vetted. Identify where gaps exist and develop plans to address gaps. Ensures that staff are following adopted policies and guidelines and completing assigned tasks in a timely and accurate manner.
- Provides recommendations to the DM on staffing levels, changes in workflows, processes, and procedures, and training and development needs.
- Keeps staff apprised of ongoing Department/County projects and issues by providing communication from such sources as All-Managers meetings, Quarterly Communication meetings, Department All-Staff meetings, and others.
Management of Program
- Oversight of finance and accounting functions, including overall responsibility for time-keeping administration, purchasing procedures, on-time accounts payable, approving invoices and purchase orders, reconciliation of purchasing cards, and other finance and accounting programs.
- Collaborates with the DM and Budget and Accounting Analyst on the Department’s annual budget preparation, quarterly budget review, monthly forecasting, supplemental budget requests, financial analysis, and regular financial reporting.
- Oversight of PWD records management with overall responsibility for the integrity and availability of all historical records in PWD, including providing document services to the public and oversight of the digital conversion and consolidation of remaining hard copy documents for permanent electronic archiving and indexing.
- Serves as the on-site facilities coordinator by monitoring the management of facility-related operations, specifically the PWD Lima Plaza operating environment, encompassing all building and equipment-related areas.
- Oversight of development and maintenance of department policies, procedures, and practices, including ongoing maintenance of assigned APWA Practices required for accreditation.
- Overall responsibility for coordination, supervision, and maintenance of the PWD Lima onboarding process for new employees, including updates to and distribution of the electronic PWD Onboarding Manual and oversight of the formal onboarding and offboarding process as led by the Finance and Administration team.
- Serves as department liaison by working with County staff in a variety of areas related to finance and administration, including Facilities and Fleet Management, Finance, Risk Management, HR, and IT.
- Aids the DM in conducting research projects involving departmental financial operations and makes recommendations for improvements in systems, methods, and productivity.
- Develops recommendations and options to enhance PWD’s productivity and innovation efforts.
Skills and Abilities: - Knowledge of financial, accounting, and budgeting best practices and principles.
- Knowledge of a broad range of general business processes and practices.
- Ability to motivate, develop, manage, and evaluate the work of a multi-disciplinary team. This includes strong coaching and conflict resolution skills.
- Ability to analyze complex and ambiguous problems, develop well-reasoned recommendations, and effectively implement solutions.
- Ability to learn and utilize a variety of office equipment and computer software, systems, and applications.
- Ability to manage a high workload and effectively prioritize to achieve desired results.
- Ability to communicate effectively orally, in writing, and in presentations to department leadership, staff, and other County internal and external stakeholders.
Behavioral Competencies (required for all positions within ACG): - Accountability
- Accessibility
- Inclusivity
- Integrity
Requirements
Education and Experience:
- Bachelor’s degree in Business Administration, Public Administration, Accounting, or other relevant field of study.
- Minimum of five (5) years of relevant work experience.
- Previous supervisory experience is preferred but not required.
An equivalent combination of education and work experience that satisfy the requirements of the job may be considered. All candidates are encouraged to apply who are interested in this position and who meet the above-listed requirements or a combination thereof. Having the “preferred” experience is not required in order to be eligible for the position, so please don’t let that discourage you from applying.
Supplemental Information
Pre-Employment Additional Requirements:
- Must successfully pass pre-employment testing which includes an acceptable motor vehicle record (MVR) and background check.
- Possession of a valid Class “R” Colorado Driver’s License or the ability to obtain one within two weeks of appointment is required.
Work Environment: - Work is generally confined to a standard office environment.
Physical Demands: The following are some of the physical demands commonly associated with this position.
- Spends 80% of the time sitting and 20% of the time either upright or walking.
- Occasionally lifts, carries, pulls or pushes up to 20 lbs.
- Occasionally uses tray cart, dolly, or other equipment to carry in excess of 20 lbs.
- Occasionally stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties.
- Verbal and auditory capacity enabling interpersonal communication through automated devices, such as telephones, radios, etc.
- Constant use of eye, hand and finger coordination enabling the use of automated office machinery or equipment.
- Visual capacity enabling constant use of computer or other work related equipment.
Definitions:
Occasionally: Activity exists less than 1/3 of the time.
Frequently : Activity exists between 1/3 and 2/3 of the time.
Constantly : Activity exists more than 2/3 of the time.
Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (i.e. uploading or attaching documents to your online application), call NEOGOV technical support at 855-524-5627. Helpful hints: if you are having difficulty uploading or attaching documents to your application, first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt uploading (attaching) it.
As a Regular Full-Time employee at Arapahoe County Government, you are eligible for benefits such as:
- Medical, Dental, and Vision Insurance
- Life and Supplemental Life Insurance
- Short and Long Term Disability
- Mandatory Pension Plan
- Deferred Compensation Plan
- Pre-paid Legal Services
- Vacation and Sick Leaves
- Holiday pay
- Training and Educational Reimbursement Opportunities
For a more detailed listing of our benefit programs, click on the MENU link on the left and then Benefits Summary. 01 Please choose the response that best describes your educational background.
- High School Graduate or GED
- Some college courses
- Associate Degree
- Associate Degree in business administration, public administration, accounting, or related field
- Bachelor's Degree
- Bachelor's Degree in business administration, public administration, accounting, or related field
- Master's Degree
02 Please choose the best response that describes your work experience in budget, accounting, or other financial areas.
- No Experience
- Less than 1 year of experience
- 1 year to less than 2 years of experience
- 2 years to less than 3 years of experience
- 3 years to less than 4 years of experience
- 4 years to less than 5 years of experience
- 5 or more years of experience
03 Provide a high-level overview of the experience you've had related to question #2. 04 What interests you the most about this position? 05 Do you have a current, valid driver's license?
06 Have you received eight or more points within the past twelve months or twelve or more points within the past twenty-four months against your driving record?
07 How many moving traffic violations have you been cited for in the past two years?
- Less than 3 violations
- 3 or 4 violations
- 5 or more violations
08 In the past three years, have you had your driver's license revoked or suspended?
Required Question
){kind=logo}
