OCEO Administrative Assistant Senior

Administrative Assistant

Metro Water Recovery in Denver, CO - a nationally recognized leader among clean water utilities, provides wastewater conveyance and treatment services for 2.2 million people in the Denver Metro area.

At Metro, we help you be your best so we can do our best. You will join a team that offers stability, flexibility, and the opportunity to make a difference. We take pride in being part of an industry-leading team who serves the community by protecting the region's health and environment.

Performs a wide variety of moderately complex administrative duties in support of a department or division at Metro Water Recovery. Works under the supervision of a manager or supervisor.

Examples of Duties

Provides general and specialized office support such as interoffice mail distribution, inventory and ordering of office supplies and equipment, processing purchase requisitions, coordinating meeting and catering logistics, and travel arrangements and expense documentation.

Prepare, edit, and coordinate the production of correspondence, memoranda, meeting notes, presentations, and / or other plans and reports which might be of a confidential nature. Editing and proof read documents and reports for accuracy, clarity and compliance with organizational standards.

Assist with the administration of departmental or divisional programs and initiatives. Maybe responsible for metrics and data collection for analysis. Responsible for managing and updating databases as assigned.

Oversee department or division records in accordance with established Records Management policies and retention schedules; ensure proper storage, retrieval, archiving, and disposal of hard copy and electronic files.

Plan, coordinate, and execute logistics and other details related to divisional, departmental, or organizational meetings, conferences, or events. May support departmental or divisional budgeting processes; assist in monitoring expenditures and preparing budget-related documents or reports. May assist with department specific activities such as onboarding, tours, and other functions that require good communication and the ability to build relationships with both internal and external stakeholders.

May act as a primary point of contact for the department or division on various organizational systems and applications.

Performs other duties as assigned.

Qualifications

Knowledge of :

Records management practices

Budget tracking

Editing and proofreading best practices

Procurement processes

Calendar Management

General office processes and procedures

Skilled at : Multi-tasking

Utilizing MS Office, Adobe, and SharePoint at a high level of expertise

Organization and planning

Database entry and reporting

Effectively communicating verbally and in writing

Ability to :

Learn new processes and software used in the workplace

Maintain confidentiality

Create fillable forms, utilize secure digital signature, etc. in MS Office software

Be flexible and adaptable

Plan and coordinate work

Work well independently and with teams

Establish and maintain effective working relationships

Work under pressure and handle multiple and competing demands

Education Associate's degree. A combination of education and relevant experience may be considered in lieu of a degree.

Working Conditions

Typical Work Environment

Working on a variety of floor surfaces including tile, carpet, sidewalks; Work in parking lots; Uneven Surfaces; Slippery surfaces; Wet surfaces; Lighting conditions including natural light, fluorescent, head lamps, incandescent, and overhead lighting; Inside environment; Outside environment; Vibration due to vehicle driving

Body Position Demands

Reaching in front; Standing; Walking; Balancing; Object handling; Typing; Simple hand grasping; Driving a vehicle; Sitting; Climbing stairs; Stooping; Kneeling; Crouching; Fine hand coordination; Firm hand grasping

Physical Demands

(max forces are expected to be infrequent) Max Weight Lifted : 40 lbs. Max Weight Carried : 20lbs Max Force Pushed : 3 lbs Max Force Pulled : 3 lbs

Sensory Requirements

Wide field of view; Perception - Spatial; Olfactory (Smelling); Vision - Near; Far, Depth perception; Color discrimination; Perception - Form; Feeling without seeing; Speaking; Hearing

Metro Water Recovery is an Equal Opportunity Employer.