Administrative Coordinator 4

Administrative Coordinator 4

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana. The Administrative Coordinator 4 plays a vital role in keeping regional operations running smoothly by providing high-level administrative and technical support to program, area, and regional managers. This position serves as the central hub for communication and coordination among field staff, state offices, and external partners. From managing confidential information and ensuring compliance with state policies to overseeing payroll, purchasing, and property control, this role requires strong organization, sound judgment, and initiative. Ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys being the go-to person for keeping things on track.

An ideal candidate should possess the following competencies : Accepting Direction : The ability to accept and follow directions from those higher in the chain of command. Communicating Effectively : The ability to relay information correctly and appropriately to connect people and ideas. Following Policies and Procedures : The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. Demonstrating Accountability : The ability to accept ownership for your actions, behaviors, performance, and decisions. Focusing on Customers : The ability to serve the needs of those who support and / or rely on the services provided. Learning Actively : The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals. Solving Problems : The ability to discover solutions to problems. Thinking Critically : The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. Training Others : The ability to facilitate the acquisition of work-related knowledge and skills in an effort to improve employee performance. Working with Financial Information : The ability to use financial data to guide, drive, and convey the financial standing and / or outlook of an organization.

Three years of experience in administrative services. EXPERIENCE SUBSTITUTION : Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties :

• Maintains and updates records by tracking annual Plans of Care (POCs), POC revisions, and NVRA documents, and entering participant data into designated databases and electronic systems.
• Prepares and manages correspondence, including memoranda, policy statements, and forms, independently creating templates and documents for office use.
• Provides administrative and technical support to managers and field staff, including assisting with purchasing activities and serving as backup to other OAAS sections as needed.
• Processes and tracks incoming and outgoing mail, ensuring timely routing, accurate documentation, and management of postage usage.
• Oversees payroll and attendance records for assigned field staff, entering data into eCATS, reconciling records for accuracy, and generating related reports.
• Monitors property and safety compliance, maintaining inventory control, coordinating inspections, and ensuring adherence to state procurement and risk management policies.

Position-Specific Details :

How To Apply :

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience / education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information :

Patricia Walker

Patricia.Walker.DCFS@la.gov

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana's commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.