Administrative Coordinator 4

Administrative Coordinator

Join the front line of public health as an Administrative Coordinator. In this fast-paced, multi-functional role, you'll support essential programs including Reproductive Health, Immunizations, WIC, TB, and morewhile serving as a key resource for patients and staff. You'll handle a wide range of responsibilities, from interviewing patients and entering data into EHR systems to managing fees, answering inquiries, and keeping daily operations running smoothly. If you're organized, tech-savvy, and thrive in a setting where every day brings something new, this role offers the opportunity to make a meaningful impact in your community.

An ideal candidate should possess the following competencies :

Communicating Effectively : The ability to relay information correctly and appropriately to connect people and ideas.

Following Policies and Procedures : The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Using Data : The ability to use relevant and valid data to inform a recommendation for action.

Displaying Professionalism : The ability to recognize how your actions impact the perceptions of both you and your organization.

Minimum Qualifications :

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION : Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification :

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information :

Job Duties :

Manage clerical staff by planning, assigning, and reviewing work for accuracy and completeness; providing counseling; monitoring job-related incidents; evaluating performance; and orienting and training employees on systems including LINKS, CARS, LIMS, LAWIN, and EHR.

Oversee office operations and resource management, including ordering and tracking supplies, special formula, and equipment; managing inventory; arranging maintenance or repairs; and processing surplus equipment according to DHH / OPH policies.

Screen and assess clients for eligibility and services, collecting and explaining fees, processing payments using EHR, LEERS, and CARS, and interpreting WIC prescriptions for proper food benefits while maintaining confidentiality.

Perform vital records functions as local registrar, including collecting and approving legal documents, filing death and stillbirth certificates in LEERS, issuing certified copies, collecting fees, and ensuring record confidentiality.

Administer payroll and safeguard assets, including reviewing employee time records, managing petty cash, blank EBT cards, and bank deposits, while ensuring compliance with security and agency policies.

Support clinical and administrative operations, assisting staff as needed for smooth unit functioning, maintaining required federal, state, and agency postings, and ensuring adherence to program procedures and regulations.

Position-Specific Details :

Location : Office of Public Health / Region 2-BRCO / May Be Filled in East Baton Rouge or Pointe Coupee Parish

Appointment Type : This position may be filled as a Probationary appointment

Cost Center : 3262109002

Position Number(s) : 72241

How To Apply :

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience / education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information :

Paul Tran

Paul.Tran3@la.gov

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477