Accounts Payable Coordinator

Job Description

Title : Accounts Payable Coordinator

Location : Woodland, CA - Initial 3 months to be onsite, then would be Hybrid.

Job Summary

The Accounts Payable Coordinator is a key member of the Accounting Department, responsible for processing vendor invoices, expense reports, and related financial transactions accurately and efficiently. This non-supervisory role ensures compliance with company policies and generally accepted accounting procedures while preparing and maintaining accounting records and financial reports.

Essential Duties and Responsibilities

• Review, process, and ensure accuracy of vendor invoices, expense reports, and supporting documentation in accordance with company policy.
• Code and review vendor transactions and prepare vouchers and journal ledger accounts from supporting documents.
• Disburse funds via checks, wire transfers, credit cards, and ACH; prepare and mail invoices and payment notices as needed.
• Research and resolve accounts payable issues with employees, customers, and vendors.
• Update and reconcile the sub-ledger to the general ledger and perform monthly and quarterly account reconciliations.
• Audit and proof accounting reports for accuracy and compliance with company procedures.
• Analyze invoices and expense reports, charge expenses to accounts / cost centers, and record journal entries.
• Assist with month-end closing activities, including AP accruals.
• Process purchase order transactions and maintain vendor accounts, including requesting IRS W-9 Forms when needed.
• Prepare accounts payable records for internal control testing.
• Provide backup support across AP functions as needed.

Required Knowledge, Skills, and Abilities

Education

Experience

Working Conditions / Physical Demands

Compensation & Benefits