Accounts Payable Specialist

Accounts Payable Specialist

A Accounts Payable Specialist manages the full-cycle accounts payable process, ensuring accuracy and timeliness of vendor payments while supporting process improvements. This role requires a strong understanding of the General Ledger (GL) to ensure accurate coding, reconciliations, and alignment with overall financial reporting. Acting as a subject-matter expert, the Accounts Payable Specialist resolves complex issues and ensures compliance with company policies and accounting standards.

Responsibilities

• Process and review invoices, expense reports, and payment requests for accuracy, proper coding, and approvals.
• Ensure correct GL coding and allocation of expenses across departments, projects, and cost centers.
• Perform weekly / bi-weekly payment runs (ACH, wire, check).
• Reconcile AP sub-ledger to the General Ledger; assist with GL account analysis.
• Support month-end and year-end close with accruals, journal entries, and reconciliations.
• Resolve discrepancies with vendors, purchasing, and internal departments.
• Train and mentor junior AP staff; serve as an escalation point for complex issues.
• Identify and implement process improvements and automation opportunities.
• If applicable, review monthly, quarterly, and annual sales and use tax returns across multiple states and jurisdictions using Avalara.
• Research taxability of products and services to ensure correct tax application in ERP systems.
• Maintain and validate resale / exemption certificates for customers.
• Monitor changes in sales tax laws and rates; communicate updates to relevant stakeholders.
• Respond to tax notices, audits, and inquiries from taxing authorities.
• Reconcile sales tax liability accounts and ensure timely remittance of payments.

Essential Skills

Additional Skills & Qualifications

Work Environment

This is an onsite position. The role offers an excellent opportunity to join a growing team and further develop expertise in accounts payable and general accounting. The work environment is fast-paced and deadline-driven, requiring a high level of accuracy and attention to detail.

Job Type & Location

This is a Contract to Hire position based out of Sellersburg, Indiana.

Pay and Benefits

The pay range for this position is $24.03 - $26.44 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Workplace Type

This is a fully onsite position in Sellersburg, IN.

Application Deadline

This position is anticipated to close on Oct 13, 2025.