Accounts Payable Specialist

Position Overview :

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our team. The ideal candidate will be responsible for processing invoices, handling vendor payments, and ensuring accurate data entry into our accounting systems. This role requires strong attention to detail, accuracy, and the ability to work in a fast-paced environment while meeting deadlines.

Key Responsibilities :

Accurately enter invoices, vendor information, and payment details into the accounting system.

Review and verify invoices, ensuring proper coding, approvals, and compliance with company policies.

Match purchase orders, invoices, and receipts to confirm accuracy prior to processing.

Reconcile vendor statements and resolve discrepancies in a timely manner.

Prepare and process check runs, ACH payments, and wire transfers.

Maintain vendor files and ensure records are complete and up to date.

Assist with month-end closing by ensuring all AP entries are posted accurately and on time.

Respond to vendor inquiries and provide support regarding payment status.

Support the finance team with ad-hoc reporting and administrative tasks as needed.

Qualifications :

2+ years of accounts payable or general accounting experience.

Strong data entry skills with a high degree of accuracy.

Proficiency in Microsoft Office Suite (Excel, Outlook, Word); experience with ERP or accounting systems preferred.

Excellent organizational skills and attention to detail.

Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Strong communication and problem-solving skills.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.