Administrative Assistant to CEO & VP of Development & Marketing

Job Description

Job Description

Description :

Boys & Girls Clubs of Carson’s Mission :

The Boys & Girls Clubs of Carson (BGCC) offers our young people a safe environment where they can have fun and be themselves, dedicated adult mentors who respect and listen to them, and outcome-based programs that empower youth to become lifelong learners.

Job Summary

The Administrative Assistant’s responsibilities include managing calendars, prioritizing emails and phone calls, gathering documents and reports to prepare for meetings, preparing expense reports, reconciling credit card statements, supporting events, managing donor database, drafting and mailing donor thank you letters, organize and mail annual campaign mailers, communication with board, assisting CEO and VP of Development with other administrative needs. They are responsible for managing the schedules and communications of the CEO and VP of Development and Marketing. To be successful in this role, you should be well-organized, customer service oriented, and demonstrate initiative while using sound judgement. Ultimately, you will contribute to the efficiency of our organization by providing personalized and timely support to executive and Board Members.

Role and Responsibilities

Board Liaison (30%)

• Coordinate Board meetings : prepare materials, attend meetings, record and distribute meeting minutes and agendas.
• Record Board engagement and contributions.
• Facilitate onboarding of new board members and yearly recertification.
• Support CEO and VP of Development & Marketing with board communication and outreach.

Development Support (50%)

Administrative Support (20%)

Requirements :

Skills / Knowledge Required

ENVIRONMENT AND WORKING CONDITIONS

Tasks are regularly performed with moderate exposure to environmental conditions such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, and temperature and noise extremes.

PHYSICAL AND MENTAL REQUIREMENTS

Tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of standing for long periods of time, stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and / or pulling of objects and materials of moderate weight up to 25 pounds.

DISCLAIMER

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

BENEFITS

Once an offer has been made, applicant must complete a background check, live scan and drug screening.