Administrative Assistant

Banyan Health Systems has been serving Miami-Dade and Broward Counties since 1970. We provide quality, individualized care to each of our patients.

Our system of integrated health services brings together specialized psychiatric care, primary care, pediatrics, geriatrics, and an extensive program of residential and outpatient substance abuse & behavioral health services under one umbrella.

At Banyan Health Systems, we believe when individuals are healthy and strong, our communities are better for it.

We are currently looking for individuals who share our mission of integrating primary

and behavioral health care while providing access to all individuals. We focus on providing quality and compassionate care in order to assist our patients in living their best life.

We are dedicated to the endless pursuit of excellence and treat everyone with dignity, humanity, and respect.

If you share these beliefs and want to join us to make a difference, please take some time to read the post below.

Banyan is seeking an Administrative Assistant to perform a wide variety of administrative support functions; apply detailed program knowledge in developing and / or maintaining program records systems and / or in collecting information, preparing reports and providing liaison between management, other organizational units, and external customers.

Principle Duties And Responsibilities

• Responsibility for all front door activities, receiving and processing deliveries, etc.
• Answers phone and takes messages / checks voicemail.
• Maintain office supplies inventory by checking inventory levels, anticipating needed supplies, ordering supplies, and verifying receipt of supplies.
• Ensure operation of office equipment by scheduling preventive maintenance, calling for equipment repairs, and maintaining equipment supplies inventories.
• Payroll Preparation
• Responsible for scheduling meetings.
• Assures work is performed in a safe and professional manner by following established safety, operating, and emergency response procedures.
• Prepares and submits expense reports when needed.
• Plans company events such as social activities, dinners, and lunches as required.
• Responsible for the organization and set-up and oversight of meetings or activities until completed.
• Perform administrative functions such as document formatting, invoicing, filing. data entry etc.

Knowledge / Skill / Ability Requirements

• High School Degree required
• Associates Degree in Business Administration or related field desired
• 2 plus years in a similar position
• Highly proficient with Microsoft Office (Word, Excel, PowerPoint, Etc.).
• Excellent communication skills and professional demeanor.
• Ability to think independently in a professional setting.
• Ability to balance various tasks and responsibilities simultaneously.
• Excellent resourcefulness and ability to work independently with minimal supervision.

Banyan Health Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.