Accounts Payable Manager

Overview

Are you a highly driven and organized Accounts Payable professional? HCI Systems Inc. is a fast-growing, low-voltage contracting company based in California, and we're seeking an experienced Accounts Payable Manager to join our team in Ontario. In this pivotal role, you will be responsible for managing and overseeing the full AP cycle for three of our business entities : HCI Systems, CMD Electric and Control Systems Inc. by processing a high volume of invoices daily, and maintaining effective communication with vendors and subcontractors.

You will play a crucial role in our accounting operations and have the opportunity to make a significant impact within our organization.

Responsibilities

• Oversee and manage the full AP cycle for three of our business entities : HCI Systems, CMD Electric and Control Systems Inc., including retrieving invoice approvals, matching invoices to purchase orders, and posting for payments.
• Handle a high volume of 40-60 invoices daily with precision and efficiency.
• Precisely input invoices against purchase orders, major purchase orders, and subcontracts.
• Accurately maintain and store invoices, checks, and other pertinent documents.
• Process check requests and conduct check runs in a timely manner.
• Manage and train our Front Desk Receptionists to ensure operational efficiency.
• Ensure vendor profiles are accurate and comply with regulatory requirements, maintaining up-to-date records of Certificates of Insurance (COI) and W9 forms.
• Manage vendor releases (lien waivers and lien releases) and ensure all necessary documentation is obtained to mitigate any potential risks.
• Reconcile vendor statements regularly on a monthly basis and conduct monthly reconciliation of various credit card statements.
• Review invoices and liaise with vendors as needed to address any inquiries or discrepancies.
• Collaborate with the management team on process improvement initiatives to improve our accounting functions and operations.

Qualifications

Why Join Us?

Equal Employment Opportunity

HCI is an equal opportunity employer. We will not unlawfully discriminate against qualified applicants or employees with respect to any terms and conditions of employment based upon actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances ("Protected Classifications"). When legally required, HCI will reasonably accommodate.

Pay Range

USD $80,000.00 - USD $95,000.00 / Yr.