Area51 Electronics is seeking an Accounts Payable Specialist who embodies accuracy, accountability, and efficiency. This role plays a crucial role in maintaining financial integrity, supporting daily operations, and contributing to the company’s ability to deliver on its commitments.
Area51 Electronics is a distributor of electronic, electrical, electromechanical components, hardware, and assemblies. We believe that every component we supply plays a meaningful role in advancing innovation and reliability across critical industries—including aerospace & defense, industrial & automation, automotive & transportation, energy, and medical; ultimately contributing to solutions that impact lives and shape the future.
Core Values and Behaviors
- Demonstrates honesty, integrity, respectfulness, and accountability in all financial aspects
- Maintains accuracy and attention to detail, even when under a high pressure environment
- Exhibits discipline, organization, and dedication to ensure processes are completed accurately and in compliance with internal controls
- Stays composed and solutions focused when resolving discrepancies on urgent issues
- Welcomes collaboration, feedback, and continuous improvement to strengthen Accounts Payable processes
Work Schedule :
M–F (7 : 00 AM – 4 : 00 PM) – Onsite
Classification : Non-Exempt
Essential Duties and Responsibilities
Invoice & Payment Processing
Verify vendor invoices for accuracy and completeness, including matching invoices with purchase order, packing slip, test reports (if applicable) and receiving reportsInvestigate and resolve discrepancies between vendor invoices, purchase orders, and Receiving. Coordinate and follow up with internal departments as neededMonitor and track NCMRs (Non-Conformance Material Reports), confirming proper documentation and disposition before releasing payment. Match NCMR with the corresponding debit memo.Prepare wires and process check runs in accordance with vendor termsMonitor and track prepayments to maintain visibility and reconcile against monthly activityReconcile freight accounts (FedEx, UPS, and DHL) by verifying charges and resolving any discrepanciesPerform credit card reconciliation by verifying transactions, addressing any discrepancies, and ensuring timely posting of expensesRecord deductions for commissions so all additional costs are accurately reflected in commission reportsProvide timely support to vendors and internal departments regarding any AP inquiries.Work with the Controller on weekly cash flow forecasting and provide accurate visibility on upcoming AP obligationsCollect and maintain vendor W-9 forms to ensure compliancePrepare and file annual 1099 forms, ensuring accuracy, compliance, and timely submissionAssist Controller with month end close activitiesSupport audits by providing requested documentation and ensuring compliance with company requirementsMaintain Accounts Payable files and recordsPerform other job-related duties and projects as assigned.Key Skills
Education
Required : Associate degree in Accounting, Finance, or related field (or equivalent work experience).Experience
Required : 3-4 years of experience in Accounts Payable or general accounting.Preferred : Experience in a manufacturing or distribution environment.Language & Communication
Effective written and verbal communication skills with the ability to interact across departments and with vendors.Strong active listening skills to identify issues and resolve them promptly.Other Skills and Abilities
Proficiency in Microsoft Office (Excel, Outlook, Word) and ability to learn proprietary software quickly.Strong analytical and problem-solving abilitiesAbility to prioritize tasks, manage time effectively, and maintain accuracy under pressureCommitment to confidentiality and professionalism in handling sensitive financial informationRequired – To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment — The work environment characteristic described is representative of those an employee will encounter while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Physical Functions
Stand : Moderate
Sit : Continuous
Walk : Moderate
Bend : Moderate
Handle Objects : Moderate
Reach Above Shoulder Level : Moderate
Use Fine Finger Movements : Continuous
Carry / Lift Loads up to 25 Pounds : Moderate
Essential Cognitive Functions
Reason and Analyze : Continuous
Read / Comprehend English : Continuous
Generate Written Work Product : Continuous
Communicate Orally in English : Continuous
Work Under Time Pressure : Continuous
Independent Problem Solving : Continuous
Interruptions : Continuous
Maintain Team Collaboration : Continuous
Organize : Continuous
Prioritize : Continuous
Computations : Continuous
Essential Environmental Factors
Interruptions : Continuous
Stairs (2 flights) : Moderate
Task takes less than 1 / 3 of the time : Moderate
Task takes 1 / 3 to 2 / 3 of the time : Moderate to Frequent
Task takes more than 2 / 3 of the time : Continuous