Accounts Payable Specialist

Job Title : Accounts Payable SpecialistJob Description

This role involves collaborating with an AP processor under the supervision of the AP Supervisor, managing all accounts payable duties and expense report processing. The role entails handling 300-400 invoices weekly in NetSuite and processing over 100 expense reports weekly using Concur. The workload is manageable when invoices are accompanied by a purchase order.

Responsibilities

Review and match corporate and host terminal vendor invoices to purchase orders for processing and approval.

Exercise critical thinking skills to evaluate services billed on invoices, ensuring proper billing to purchase orders.

Coordinate with the Operations Department to ensure proper billing and coding.

Manage a high volume workflow while supporting vendor inquiries and requests from various Operations Departments, adhering to tight deadlines.

Communicate with numerous vendors throughout the country regarding issues with incoming invoices.

Monitor pending invoice approvals to ensure timely payment of invoices in accordance with vendor terms.

Process weekly check runs.

Support terminal operations by researching inquiries and providing solutions.

Support the general ledger by providing requested transaction documentation and responding to inquiries.

Review and process expense reports for completeness and accuracy using Concur expense reporting software.

Prepare and submit vendor credit applications provided by operations.

Essential Skills

3+ years of high-volume accounts payable processing experience.

Familiarity with a large ERP system.

Basic proficiency in Excel.

Experience with NetSuite and purchase orders.

Additional Skills & Qualifications

Experience working with POs in accounts payable.

Proficiency in using pivot tables and VLOOKUPs.

Experience with FedEx and other vendor platforms for accessing invoices.

Work Environment

The position is based in an office with a family feel, located in Norfolk with great views. The team is professional and has a lot of tenure, reflecting the company's growth and over 100 years of history. The work schedule is Monday to Friday, 8 AM to 5 PM.

Job Type & Location

This is a Contract to Hire position based out of Norfolk, VA.

Pay and Benefits

The pay range for this position is $24.00 - $25.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Norfolk,VA.

Application Deadline

This position is anticipated to close on Dec 1, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.