Job Description
Job Description
Job Summary :
Office Coordinator is responsible for supporting multiple teams with various administrative tasks. The person in this role will be a fundamental part of ensuring that our office operations run smoothly and successfully every day.
Duties / Responsibilities :
- Work with project managers and production managers to assist with project coordination.
- Work with project managers and production managers to assist with pre-construction project administration.
- Assists sales and estimating teams with prequalification and bid submittals.
- Assisting service department with daily coordination.
- Managing work orders and invoicing for service-related projects.
- Assist Project Managers to make sure jobs are running smoothly
- Assist with contract review and filing.
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Assist with accounting functions such as payroll, AR and billing functions (fill-in)
- Maintains office services by : organizing office operations and procedures; controlling correspondence; designing filing systems;
reviewing and approving supply requisitions. assigning and monitoring clerical functions.
Maintains professional and technical knowledge by attending educational workshops. reviewing professional publications;
establishing personal networks.
Other tasks as required.
Required Skills / Abilities :
- 1+ years of construction administrative experience.
- Commercial roofing experience preferred.
- Ability to speak Spanish preferred.
- Notary
- Strong analytical and problem-solving skills.
- Ability to work in a pressure environment and meet deadlines.
- Proficient with job related software.
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Proficient with Microsoft Office Suite or related software.
Education and Experience :
High School Diploma / GED
Physical Requirements :
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at a time.
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