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Accounts Payable Specialist

Accounts Payable Specialist

Raul Yzaguirre School for Success CharterHouston, TX, United States
6 days ago
Job type
  • Full-time
Job description

Position Type :

Accounting Department

Date Posted : 10 / 9 / 2025

Location : District Office

Date Available : Until Filled

Closing Date :

Until Filled Job Title : Accounts Payable Specialist

Location : Tejano Center - Administrative Office

Reports To : Chief Financial Officer

Employment Type : Full-Time

Exempt Status : Nonexemept

Work Calendar : 238 Days

Hourly Rate $21.00 - $26.25 per hour

Position Summary

The Accounts Payable Clerk is responsible for processing vendor payments, maintaining accurate financial records, and supporting the organization's financial operations. This role ensures timely and accurate invoice handling, supports audit readiness, and contributes to the overall efficiency of the Business Office. The position aligns with Tejano Center's mission to serve the community with integrity and excellence.

Key Responsibilities

Core Accounts Payable Duties

  • Verify and process invoices for payment.
  • Reconcile vendor statements and resolve discrepancies.
  • Maintain records of transactions and assist with audits.
  • Ensure compliance with internal purchasing policies and budget constraints.
  • Prepare and maintain accurate records of payments, approvals, and check processing.

Expanded Operational Tasks

  • Load paper in printer daily; troubleshoot jams and replace toner.
  • Read, reply, print, and forward emails.
  • Assist employees, guests, and students at the district office.
  • Code invoices and print purchase orders as needed.
  • Check payment status of invoices and coordinate with finance staff for reissuance or verification.
  • Review invoice totals, mileage reimbursements, and check requests for accuracy and compliance.
  • Enter invoice details into Ascender ERP system and prepare documents for approval.
  • Alphabetize and organize invoices for review.
  • Prepare envelopes and mail checks, ensuring proper documentation and signatures.
  • File and label financial documents and maintain organized binders for check copies.
  • Visit post office for stamps and handle shipping and receiving of packages.
  • Log incoming packages and notify recipients for pickup.
  • Cover front desk duties as needed, including visitor check-in and student release coordination.

    • Audit & Compliance Support

  • Make copies of incoming checks, log them, and store securely.
  • Handle staff deposits, prepare deposit slips, and maintain recap documentation.
  • Support audit requests and maintain compliance with financial reporting standards.

    • Qualifications

  • Associate's degree in Accounting or related field preferred.
  • 2+ years of accounts payable experience.
  • Familiarity with ERP systems (e.g., Ascender), Microsoft Excel, and Word.
  • Strong attention to detail and organizational skills.
  • Ability to communicate effectively with diverse groups and maintain confidentiality.
  • Experience in customer service or administrative support is a plus.

    • The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities.

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    Account Payable Specialist • Houston, TX, United States