Executive Secretary E10, Division of Emerging Infectious Diseases

Executive Secretary E10, Division of Emerging Infectious Diseases

This position performs as an Executive Secretary for the Division of Emerging Infectious Diseases in the Bureau of Infectious Disease Prevention and performs executive support for that division. The position performs a full range of executive secretarial tasks that may be highly confidential and sensitive and performs other related duties using considerable independent judgment in making decisions and acts as liaison between the director and staff or others, transmits, directives, instructions and assignments and follows up on status of assignments.

To be considered for this position you must :

• Apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.
• Relevant experience and / or education referred to in the supplemental questions must be documented in the resume, transcript and / or application to allow for accurate screening.
• Attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
• Attach a cover letter.
• If applicable, attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature. Failure to complete any of the above items may result in your application not being considered.

Required Education and Experience :

Education Educational level typically acquired through completion of high school.

Experience Five years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter / retrieve / update information is an essential part of the work, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.

Additional Requirements and Information :

Certain positions may require a criminal history background check.

Position Location / Remote Office : The physical location of this position is 333 South Grand Avenue, Lansing, MI 48933. Based on operational needs and within established limits, remote work and alternate or hybrid work schedule requests for this position may be considered. Selected candidates who have been approved to work remotely or a hybrid schedule must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview. Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. If working remotely, employees will be responsible for providing other components of a remote office at their own expense, including : a secure work location that allows privacy and prevents distractions. A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload. Suitable lighting, furniture, and utilities.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises. As a Condition of Employment : this position requires successful completion of a background investigation and a criminal records check.

The Department of Health & Human Services reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

For information about this specific position, please email MDHHSVacancies@michigan.gov. Please reference the job posting number in the subject line. Follow us on LinkedIn for more job opportunities!

MDHHS is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran-Friendly Employer. Accommodations If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator.

The State of Michigan offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need.