HR & Payroll Specialist

FUNCTION :

The HR & Payroll Specialist is responsible for the accurate and timely processing of payroll and for supporting core HR functions across the organization. This role ensures compliance with payroll regulations, maintains employee records, and provides exceptional service to employees regarding payroll, timekeeping, and HR inquiries. The Specialist collaborates with HR colleagues to support onboarding, benefits coordination, and employee data management.

DUTIES & RESPONSIBILITIES :

Payroll Responsibilities :

• Process semi-monthly payroll for Jefferson Bank and its subsidiaries.
• Prepare and process special pay, including bonuses and adjustments.
• Administer electronic timekeeping and time off systems; maintain pay codes and time off programs.
• Audit timecards and time off records for accuracy and compliance.
• Reconcile payroll prior to transmission and validate reports.
• Maintain payroll records in accordance with retention policies.
• Process year-end reporting (e.g., W-2s, W-2c).
• Respond to employment verifications and salary confirmations.
• Monitor and process taxable fringe benefits and involuntary deductions.
• Serve as payroll liaison with Accounting for general ledger transactions.
• Coordinate submission of payroll data to 401(k) administrator and assist with compliance reviews.
• Support internal and external audits related to payroll.

HR Responsibilities :

MINIMUM QUALIFICATIONS :

Work Experience

Supervisory Experience

Education / Skills

Equipment / Machines / Software

Position Includes Driving

Competency Requirements

Physical Requirements

This job description does not imply an employment contract, nor is it intended to include every duty and responsibility that employee is responsible. Duties and tasks may be assigned by management team based on department and business needs.

Jefferson Bank is an EEO employer and an Affirmative Action Employer, M / F / Disability / Protected Veteran Status.

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