Purchasing / Administrative Specialist

Summary of the position :

• The Purchasing Assistant supports the purchasing process by selecting reliable suppliers, monitoring inventory needs, and preparing purchase orders.
• This role helps coordinate deliveries, verifies shipments, resolves discrepancies, and keeps accurate records while maintaining positive supplier relationships.
• Other duties as assigned.
• What You’ll Do Identify and select reliable, cost-effective suppliers with quality products.
• Monitor inventory levels and determine purchasing needs.
• Request quotes, negotiate prices, and prepare purchase contracts.
• Create, process, and track purchase orders, ensuring accuracy and approvals.
• Schedule, monitor, and confirm delivery of purchased goods.
• Verify shipments, resolve discrepancies, and authorize payments.
• Maintain accurate records of purchases, receipts, and related documents.
• Build and maintain strong, long-term relationships with suppliers.
• Recommend alternatives when requested items are unavailable or outside guidelines.
• Keep purchasing files and information organized and accessible.
• Other duties as assigned.
• Miscellaneous purchasing for other locations.
• Quote entry, other data entry.
• General Admin support as needed for other departments (HR, Accounting, Front office) What You’ll Bring Bachelor's degree in business administration, procurement, or a related field  2+ yrs’ experience as a purchasing agent or in a similar position.
• What We Value Proficiency in CRM (preferably SAP) and inventory management software programs.
• Excellent communication and negotiation skills.
• Strong organization and documentation skills.
• Strong research and analytical skills.
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