College Aide, Agency Chief Contracting Officer (ACCO)

College Aide, Agency Chief Contracting Officer (ACCO)

College Aide, Junior-Senior Position - Part Time - 20 hours per week The Finance Division at DOHMH, is seeking to hire one highly motivated, detail-oriented College Aide to assist with processing competitive health and human services procurements in the Bureau of the Agency Chief Contracting Officer (ACCO). The College Aide will report to the Assistant ACCO-Procurement Optimization, and duties will include but will not be limited to :

• Proofread and format solicitation documents to align with established practices and templates.
• Under supervision, configure solicitations and proposal questionnaires in PASSPort, the City's end-to-end procurement and financial system.
• Assist with vendor communications by email, phone, or remotely (such as MS Teams).
• Under supervision, update and maintain files (both paper and electronic) and databases.
• Create reports as requested.
• Check records for accuracy of information and for conformity with established policies and procedures.
• Perform a variety of clerical / administrative assignments, including handling routine email assignments, assisting with meeting coordination and scheduling, taking notes at meetings, and performing general office functions such as typing, photocopying, scanning, and answering the phone.
• Perform other duties as needed, including special projects.

Preferred Skills : Highly reliable. Competence with basic computer applications (Microsoft Word, Excel, PowerPoint, Adobe, Teams, database applications), and competence with office equipment (computer, printer, photocopier, scanner). Excellent written and oral communication skills. Excellent analytical skills and attention to detail.

Why you should work for us :

The New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV / AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549 .

College Aide (All City Depts) - 10209

Qualifications :

Special Note Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.