Project Assistant

Job Title : Project Assistant

Location : San Francisco, CA (On-site)

A leading interior design firm is seeking a detail-oriented and highly organized Project Assistant to provide administrative and project coordination support throughout all phases of the design process. This role is integral to ensuring smooth project execution—from concept development through installation—and offers an excellent opportunity for a motivated professional to grow within a creative, collaborative environment.

The ideal candidate will bring strong organizational and communication skills, a proactive mindset, and a polished, professional demeanor. This is a hands-on role that requires the ability to manage multiple priorities and contribute to a team that values excellence, creativity, and precision.

Key Responsibilities

Project & Administrative Support

• Provide administrative and logistical support for design projects from development through installation.
• Create, track, and maintain project documentation including quotes, client proposals, job sheets, and project schedules.
• Maintain organized and accurate client files, drawings, schedules, and material samples.
• Assist in preparing the design team for client presentations, including assembling client binders and creating PowerPoint decks.
• Support Designers with project and installation schedules, as well as post-installation punch lists.
• Assist with general clerical duties such as filing, mailing, copying, courier coordination, and running errands as needed.

Vendor & Contractor Coordination

Systems & Studio Management

Qualifications