Administrative Assistant

Administrative Assistant

We are looking for a highly organized and detail-oriented Administrative Assistant to oversee daily office operations and support key administrative functions. This contract position is based in Carol Stream, Illinois, and requires a proactive individual who is skilled at managing various tasks in a dynamic work environment. The role involves maintaining office efficiency and ensuring smooth workflows.

Responsibilities

• Coordinate and manage daily office operations to ensure efficiency and organization.
• Monitor and replenish office supplies to maintain stock levels and functionality.
• Handle accounts payable tasks, including processing invoices and managing payments.
• Perform receptionist duties such as greeting visitors and managing incoming calls.
• Organize and maintain records to ensure accurate documentation and easy retrieval.
• Support team members with administrative tasks and scheduling needs.
• Communicate effectively with vendors and stakeholders to resolve issues and maintain relationships.
• Prepare reports and presentations as needed to assist with decision-making processes.
• Maintain a welcoming and organized office environment for employees and visitors.

Requirements

Proven experience in administrative office roles with a focus on organization and multitasking.

Familiarity with managing office supplies and inventory.

Knowledge of accounts payable processes and procedures.

Excellent interpersonal skills for receptionist duties and vendor communication.

Strong proficiency in record-keeping and documentation.

Ability to prioritize tasks and manage time effectively.

Proficient in Microsoft Office Suite and other relevant software.

High level of professionalism and attention to detail.