Account Payables Coordinator

Payables Coordinator II

The rewards at Healogics are immense, starting with the important work we do to change patients' lives. We also understand that meaningful work is hard work, and we are committed to supporting and compensating our employees for the tremendous service they provide.

Healogics is the largest provider of advanced wound care services in the United States, treating more than 300,000 chronic wound patients annually across over 600 sites. With an aging society, obesity and diabetes on the rise, and an uptick in surgical procedures, the number of patients with non-healing wounds that would benefit from expert care is dramatically increasing. As a result, the company is working to provide our differentiated, quality outcomes to as many patients that would benefit through our out-patient clinic partnerships.

The Payables Coordinator II is accountable for day to day operations of making sure that all assigned tasks are completed in a timely manner; in addition to maintaining the goals and objectives of the accounting department and organization. Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. The individual in this role will support mentoring, training and development of other team members. All Healogics employees must perform their job responsibilities according to all Healogics policies, Hospital policies, as well as to accrediting organizations, federal and state regulation, and to the Centers for Medicare and Medicaid Services (CMS) guidelines, as applicable.

Essential Functions / Responsibilities :

• Audit and process payments for invoices (data entry, verification, reconciling, updating); files related reports, supporting documentation, check copies; matches checks with related remittance advice and mails all checks, following standard procedures.
• Converts vendor files into appropriate format for system uploads
• Maintains proper file of vendors and consultant agreements in alphabetical and numerical order, ensuring all documentation is received and vendor tax status is captured.
• Ensures employee expenses match policies
• Manage company credit card users (add, delete, monitor, etc)
• Analyze AP subledger and vendor accounts (ensure payments, review balances, etc)
• Enters new vendor codes and updates names and addresses in the accounts payable file
• Performs other accounting and related tasks as assigned by manager
• Communicates with other departments and with vendors regarding our position on relevant issues
• Designs / revises forms, tools, and procedures to improve efficiency
• Performs specific accounts payable / receivable output duties and special projects, as needed
• Mentors, trains and / or coaches other team members as needed
• Performs other duties as required

Required Education, Experience and Credentials :

Required Knowledge, Skills and Abilities :

This range is an estimate, based on potential employee qualifications : education, experience, geography as well as operational needs and other considerations permitted by law.

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