Analyst I / II (Grants & Contracts)

Salary : $92,994.72 - $113,022.00 Annually

Location : San Jose

Job Type : Full-Time

Job Number : 202501332

DEPART : Fire Department

Opening Date : 11 / 07 / 2025

Closing Date : 11 / 21 / 2025 11 : 59 PM Pacific

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. Visit to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and here to learn more about San José.

The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 408-535-1285, 711 (TTY), or via email at CityCareers@sanjoseca.gov.

About the Department

The San José Fire Department's (SJFD) mission is to serve the community by protecting life, property, and the environment through prevention and response. SJFD is a high-volume, high-performance, "all hazard" fire department, responding to approximately 93,000 calls for service each year from 33 Fire Stations. SJFD's service area includes a number of high-hazard occupancies, including an international airport; a general aviation reliever airport; five major hospitals (including two trauma centers, and five emergency departments); the SAP Center, home of the NHL's San Jose Sharks (17,500 capacity); PayPal Park, home of MLS's San Jose Earthquakes (18,000 capacity); San José State University (the oldest public institution of higher education on the West Coast) with a student population of 33,409; three super regional malls; approximately 100 high-rise structures; and the United States Patent and Trademark Office.

The Bureau of Administrative Services (BAS) is responsible for the SJFD's backend operations : budgeting, accounting, employee services, human relations, information technology, geographic information systems, and public records requests. It's comprised of several teams : Budget and Fiscal Management, Employee Services, Fire Information Technology, Applications, and Geographic Information Systems.

For more information on the San José Fire Department (SJFD), please visit the website here .

Please note that applications are currently not accepted through CalOpps or any other third-party job board application system. To apply, applicants must complete an application via the City of San Jose's website at www.sanjoseca.gov / citycareers

Position Duties

The San José Fire Department (SJFD) is seeking a proactive and creative professional to fill 1.0 Analyst I / II position in the Grants & Contracts Unit within the Bureau of Administrative Services. This is an exciting opportunity to contribute to the vital behind-the-scenes work of the SJFD, supporting critical public safety operations and community resilience initiatives.

The Grants and Contracts Unit manages the full lifecycle of contracts and grants (federal, state, and other sources). This position is responsible for ensuring that grant applications are competitive and that awarded funds are used in strict regulatory compliance. Under the direction of a Senior Analyst, the Grants Analyst resourcefully transforms project ideas into reality by navigating key areas such as :

• Preparing and submitting grant applications and reimbursement requests.
• Tracking and monitoring program expenditures and revenues.
• Assisting with drafting, reviewing, and routing contracts for execution.
• Supporting internal and external audits related to grants and contracts.
• Coordinating with multiple stakeholders to ensure project and funding success.

The SJFD is mission-driven organization that values diversity, innovation, and service excellence. Strong analytical, organizational, and communication skills are needed to handle complex projects independently while maintaining effective team collaboration. The ideal candidate will possess the following skills and experience :

Salary range for this classification is :

This salary range includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates' qualifications and experience.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Minimum Qualifications

Education and Experience

Analyst I

A Bachelor's Degree from an accredited college or university.

Analyst II

A Bachelor's Degree from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources.

Acceptable Substitution

Additional years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year for year basis.

Other Qualifications

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include :

Job Expertise - Demonstrates knowledge of and experience with applicable professional / technical principles and practices, Citywide and departmental procedures / policies and federal and state rules and regulations.

Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.

Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.

Decision Making - Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.

Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.

Reliability - Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.

Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

Selection Process :

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays / responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

The application deadline is 11 : 59 PM on Friday, November 21, 2025.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Lorena Diez at

Additional Information :

Employment Eligibility : Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications / transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays / responses.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email and we will research the status of your application.

The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's for detailed information on coverage, cost, and dependent coverage.

For information on the City's Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services You will be able to view information based on different Sworn / Federated job classification.

In additional to the benefits above, there is an to explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership.

01

Please select the option that best describes how you meet the minimum qualifications (MQ) for Analyst I / II :

02

If you indicated above that you have experience as a Staff Specialist with the City of San José to be substituted for the education requirement, please describe your experience or type in "N / A".Please include the following in your response :

03

If you indicated above that you have experience as an Analyst I with the City of San José, please describe your experience or type in "N / A".Please include the following in your response :

04

Describe your experience managing the full lifecycle of multiple grants, contracts, or other complex projects. In your response, include your role, the size and complexity of the grants, contracts, or other projects you managed.

05

Describe your process for ensuring that complex documents, such as grant applications or contract agreements, are accurate, complete, current, well-organized, and in proper grammatical form.

06

Provide an example of a process improvement you initiated and describe how you evaluated the change was necessary and how you proposed the change. What was the outcome?

Required Question