Administrative Coordinator II- Wailuku, HI

Join to apply for the Administrative Coordinator II- Wailuku, HI role at Kaiser Permanente

Job Summary

Helps facilitate information maintenance and distribution by learning and drafting routine and standard presentations, correspondence, and reports. Organizes workflow by following detailed instructions in the identification and assistance of the resolution of routine requests from front-line teams and department managers on an ad-hoc basis. Assists with event coordination by beginning to coordinate and calendar meetings for directors and their direct teams, with guidance from senior colleagues. Assists with event execution by arranging small-scale events with detailed instructions and monitoring from senior colleagues. Learns to execute data maintenance and management by developing basic knowledge of department data and documentation retention policies.

Responsibilities

• Works with others within the work team to obtain and share basic information. Listens and addresses performance feedback; provides feedback to team members. Learns new relevant knowledge and skills; acknowledges strengths and weaknesses based on career goals and takes action to leverage or improve them. Adapts to change, challenges, and feedback with moderate guidance. Responds to the needs of others to support completion of routine work tasks.
• Follows detailed, daily instructions to complete routine tasks with moderate supervision. Collaborates with others within one's team to address routine and some non-routine task issues; communicates status and escalates more complex issues. Adheres to established priorities, deadlines, and expectations. Identifies and speaks up for improvement opportunities within one's team.
• Helps facilitate information dissemination by learning and drafting routine and standard presentations, handouts, reports / spreadsheets, graphics, status reports, resource management reports, and other deliverables based on a working knowledge of business practices and processes, with detailed direction from senior colleagues. Writes correspondence to staff and managers, with moderate guidance from senior colleagues, and follows broad guidance labeling, sorting, and maintaining the integrity of department files.
• Organizes the workflow of the department by following detailed instructions in the identification and assistance of routine requests from front-line teams and department managers on an ad-hoc basis; operates standard office equipment; maintains routine inventory control and stocking of department office supplies, equipment, and employee work environment resources; and screens and refers straightforward inquiries to the appropriate staff member.
• Assists with event coordination by beginning to coordinate and calendar meetings for directors and their direct teams, with guidance from senior colleagues; finding and booking meeting rooms appropriate for the audience and meeting objectives with routine monitoring.
• Assists with event execution by arranging small-scale events, organizing basic travel arrangements for department head and / or staff members, assisting in execution of basic components in small group meetings, providing on-site coordination for simple issues, and arranging necessary typical AV equipment, conference rooms, and catering for events; distributing the agenda and taking simple meeting minutes.
• Learns to execute human-resources data maintenance and management by developing basic knowledge of department data and documentation retention policies; inputting and monitoring data to ensure integrity, and performing basic data analyses when requested, with guidance from senior colleagues; formatting straightforward graphs, spreadsheets, and reports.

Minimum Qualifications

Additional Requirements

Seniority level

Employment type

Job function

Industries

Referrals increase your chances of interviewing at Kaiser Permanente by 2x

Get notified about new Administrative Coordinator jobs in Wailuku, HI.

J-18808-Ljbffr