Provide Staff Assistant and Facilities Support

🌟 We're Hiring : Staff Assistant and Facilities Support! 🌟

We are seeking a dedicated and organized Staff Assistant to provide comprehensive administrative and facilities support. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple tasks while maintaining a professional work environment.

📍 Location : Pasadena, CA

⏰ Work Mode : Work From Office

💼 Role : Staff Assistant and Facilities Support

What You'll Do :

∙Will be the primary Staff Assistant for two classified programs

∙Manage class and unclass Outlook calendars and emails

∙Schedule meetings

∙Escort uncleared trades; obtaining and reporting on job status / completion; submit and

monitor work orders (tickets to get work done in the bldg)

∙Assist with the logistics involved in moving occupants including physical lifting of boxes

and equipment, reviewing and destroying of documents

∙Assist with ensuring the bldg meets all safety requirements; remedying when needed

∙Participate in evacuation planning and drills

∙Distribute physical mail

∙Stock supplies

∙Ensure areas are clean, organized and

∙Assist with logistics for visitors, VIPs and onsite meetings

∙Other duties as assigned

What We're Looking For :

✅ 1+ year of administrative or office support experience

✅ Strong organizational and multitasking abilities

✅ Excellent communication and interpersonal skills

✅ Proficiency in Microsoft Office Suite

✅ Problem-solving mindset and attention to detail

✅ Ability to work independently and as part of a team

Ready to support our team? 🚀 Apply now and grow with us!