POSITION SUMMARY
The Executive Assistant will increase the productivity of the high-level Leadership in the Global HQ located in Draper, UT.
The key value this role adds is to proactively identify tasks and activities that can be done by the EA to allow the Leader to focus on strategic global initiatives and projects.
This person also provides thought partnership and serves as an intelligent, respectful gatekeeper.
SUPERVISORY RESPONSIBILITIES
This position has no direct reports.
DUTIES AND RESPONSIBILITIES
- Manages calendar, meeting schedules, agendas, presentations and action items
- Works with President to help prioritize tasks and execute efficient time management
- Full travel planning and expense report management for in office VP’s and above
- Serves as support for visiting Executive Board Members
- Also participates in monthly corporate credit card reconciliation
- Collaborates cross-departmentally to meet timelines for project deliverables
- May attend key meetings to gather Action Items and Takeaways
- Ensure Leader is updated regarding important milestones and deadlines
- Communicates regularly with CEO Admin to align meeting needs
- Point of contact for 3rd party vendors, direct selling suppliers, and industry associations
- Supports corporate presentations with AI generated design, content, and artwork
- Incorporates and follows processes for Project Management and completes SOP’s in Administration impact areas as requested
SKILLS & QUALIFICATIONS
- High integrity, confidential, reliable
- Intelligent problem solver, decision-making
- Strategic planning abilities, good prioritization
- Strong interpersonal skills, high emotional quotient
- Solid written and oral communication skills
- High level listening and comprehension abilities
- Well-organised detail oriented, solution minded
EXPERIENCE REQUIREMENTS
- 3-5 years plus of executive administrative experience
- Should include calendar and travel experience
- Excellent Microsoft Office knowledge and proficiency
- High School diploma, some college or trade school preferred
- Experience with procurement and / or vendor management
- Former project management responsibilities a definite plus
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