Administrative Assistant for Human Resources

Position Title : Administrative Assistant for Human Resources

Posting Number : S222P

Department : Human Resources

Position Type : Staff

Job Description : Job Summary

The HR Administrative Assistant serves as the first point of contact for the department and provides administrative support in the areas of employment, benefits, training, student employment, etc. Facilitates the completion of new hire paperwork for campus employment. Input new hire information into the Human Resources Information System ( HRIS ) as well as related pay rate changes, additional position assignments, terminations, and the like. Performs other duties for the Human Resources Department on an as-needed basis.

Essential Job Functions :

• Greet and assist visitors to the Human Resources office, answer incoming phone calls and emails to the department, and triage to other team members as needed.
• Greet and assist student workers and students seeking employment on campus in a positive and helpful manner, and assist with the completion of new hire paperwork.
• Obtain position authorization form(s) from hiring supervisors prior to accepting new hire paperwork from student applicants.
• Verify original documents that establish both identity and employment authorization, and sign off on Form I-9 as the Colleges Authorized Representative.
• Timely and accurate input of employee data into HRIS .
• Timely and accurate input of pay rate changes, additional position assignments, and separation / termination from additional position assignments.
• Work closely with Payroll Services on matters pertaining to student employment.
• Complete third-party requests for verifications of employment.
• Compile, scan, link, and maintain confidential information into electronic personnel files. Maintain paper files as appropriate.
• Compile orientation packets for new employees.
• Send weekly invitations and schedules for new hire training in coordination with other training departments such as Information Technology Services, Security, and Safety.
• Follow up with employees to obtain required documentation for payroll, benefits, etc.
• Sort and distribute department mail.

Required Qualifications :

Education and Experience

High School Diploma or equivalent required. Prior experience in the Human Resources and / or Accounting fields is preferred. Prior experience in higher education is desirable, or a combination of education, training, or experience sufficient to demonstrate the ability to perform the job.

Other Skills : Other Skills

Physical Demands :

Personal Characteristics

The Human Resources Department interacts with College staff, students, retirees, job applicants, visitors, and guests. A clean and neat appearance and a pleasant relationship that is supportive of the Colleges mission are essential. This relationship needs to be pleasant, supportive, and professional while maintaining confidentiality.

Code of Commitment

Be a good representative of Hillsdale College to promote the liberal arts, the Colleges original Articles of Association, and the operating principles stated in the Staff Code of Commitment. The Mission Statement should be considered in all aspects of the position. The teaching of Christian faith shall remain a conspicuous aim of the College.

Open Date : 11 / 05 / 2025

Open Until Filled : No

Supplemental Questions :

Required fields are indicated with an asterisk (

Documents Needed To Apply (Required Documents & Optional Documents) : Required Documents

Optional Documents

PId5d0f7ca8108-31181-38983045