Administrative Assistant, Artist Programs

Job Description

Job Description

ABOUT LMCC

LMCC is Manhattans Arts Council a dynamic non-profit organization with a 50 year history of supporting and connecting artists and communities throughout Manhattan.

Founded in 1973, LMCC serves hundreds of artists and tens of thousand of audiences each year through robust Grantmaking and Artist Residency Programs as well as a dynamic calendar of free public art events throughout Manhattan and at the Arts Center at Governors Islanda 40,000 square foot arts center that is activated year round with public programs and art exhibitions.

We are a 15 person team of passionate and devoted arts leaders and administrators, providing funding, studio and rehearsal space, professional development, and leadership in cultural planning and advocacy. All activities and operations are supported by a $6M budget and the leadership of an engaged Board of Directors.

WHO WE ARE LOOKING FOR

The Administrative Assistant, Artistic Programs, is an essential role of the Artistic Programing team, primarily responsible for communication, coordination, and cross-program department support. This includes direct support of the Director of Artistic Programs as well as management of backend systems and data management tools.

DUTIES AND RESPONSIBILITIES

The Administrative Assistant, Artistic Programs is responsible for the following, in addition to any other projects assigned by their manager, the Director of Artist Programs :

Departmental Administrative Support :

• Create and maintain comprehensive department records, including electronic files, calendars, databases, and other administrative systems, ensuring all information is organized, up to date, and accessible.
• Serve as a primary contact for general inquiries from artists, program participants, and external partners, directing questions appropriately and providing timely information.
• Assist the team with processing expense requests, tracking invoices, and ensuring financial documentation is accurate and submitted on time.
• Schedule and coordinate departmental meetings, prepare agendas, take notes, and distribute meeting materials as needed.
• Support the Director of Artistic Programs with calendar management and scheduling appointments as well as maintaining all department and programmatic calendars and documentation.

Project & Program Assistance :

QUALIFICATIONS :

COMPENSATION

The salary for this position is $45,000 and includes an attractive benefits package including health coverage, dental and optional vision plans, life insurance, and four (4) weeks of paid time off. LMCC has fifteen (15) paid holidays inclusive of closing the office between Christmas and New Years Day. Health benefits begin three (3) months after the first date of employment.

We maintain a hybrid work schedule, generally requiring Tuesday & Thursday in-office at the Arts Center at Governors Island with remote work on Monday, Wednesday, and Friday. This is an exempt position and will require night and weekend availability.

HOW TO APPLY

LMCC is an equal opportunity employer dedicated to building a culturally diverse, inclusive, equitable, and safe environment for its staff. We strongly encourage applications from individuals who self-identify as BIPOC and / or women. LMCC prohibits any kind of discrimination on the basis of an individuals race, color, religion, age, sex, national origin, disability status, sexual orientation, gender identity or expression, genetics, protected veteran status, economic status, or any other characteristic protected by federal, state, or local laws.

Flexible work from home options available.